Admin Executive (Mandarin Speaker)

About the role

We are looking for a reliable Admin Executive to support the smooth running of our office and daily operations. This role suits someone organised and eager to learn. Full training and guidance will be provided.

Key responsibilities

• Handle general office administration, including filing, scanning and maintaining physical and digital records
• Answer phone calls, manage emails and correspondence, and receive visitors
• Manage office supplies and pantry items, and coordinate with vendors and building management
• Arrange couriers, dispatch and document delivery
• Assist in preparing quotations, invoices and delivery documents under guidance
• Keep petty cash and staff claim records, and compile receipts for the accounts team
• Schedule meetings, book meeting rooms and prepare simple meeting notes
• Assist with HR, such as attendance records, leave tracking and onboarding documents
• Provide ad-hoc support to management and other departments

About you

• Minimum SPM; a Diploma or Degree in Finance, Business Administration or a related field is an advantage
• Minimum 1–3 years of experience in administration or finance support roles
• Basic computer skills in Microsoft Word, Excel and Google Workspace
• Fluent in English and Mandarin (spoken and written) to liaise with Mandarin-speaking clients and partners; Bahasa Malaysia is an advantage
• Good organisational skills and attention to detail
• Responsible, friendly, and able to handle confidential information with discretion
• Basic accounting knowledge, including invoicing, payment vouchers, petty cash, receivables/payables and bank reconciliation is an advantage
• Able to work independently and manage multiple tasks under guidance

Benefits

• Medical benefits and insurance coverage
• Career development and growth opportunities
• Supportive and collaborative working environment
• Medical and Hospitalisation Leave