Admin Executive- Noida

Position: Admin Executive
Location: Noida
Department: Administration
Experience: 3–6 Years
Qualification: Graduate in any discipline

Key Responsibilities

1. Travel Management

• Manage domestic and international travel bookings, including flight tickets, train tickets, hotel reservations, and local transportation.
• Coordinate travel itineraries, airport transfers, accommodation, and conveyance for employees, management, and business visitors.
• Handle travel requests, approvals, cancellations, rescheduling, and last-minute changes.
• Coordinate with travel agencies, hotels, airlines, and transport vendors to negotiate competitive rates.
• Maintain travel records, booking confirmations, invoices, and expense reports.
• Ensure compliance with company travel policies and approved budgets.
• Coordinate visa documentation and travel insurance for international business travel, wherever required.

2. Event Planning & Coordination

• Plan and coordinate corporate meetings, conferences, seminars, workshops, annual functions, employee engagement activities, and other company events.
• Arrange venues, catering, transportation, accommodation, audio-visual equipment, and event logistics.
• Coordinate with event management agencies, hotels, vendors, and internal departments for successful event execution.
• Prepare event schedules, invitations, attendee lists, and other necessary documentation.
• Manage event budgets, quotations, vendor negotiations, and expense tracking.
• Provide on-site support during events and resolve operational issues as required.

3. General Administration

• Handle day-to-day office administration and ensure smooth office operations.
• Coordinate housekeeping, pantry, maintenance, office supplies, and facility-related activities.
• Manage vendor coordination, service agreements, purchase requests, and invoice verification.
• Maintain administrative records, documentation, and MIS reports.
• Support employee onboarding logistics, visitor management, meeting room bookings, and other administrative requirements.
• Coordinate with the Finance and HR teams for bills, reimbursements, payments, and employee-related administrative activities.

4. Vendor Management & Cost Control

• Identify and maintain relationships with travel agencies, hotels, transport providers, event organizers, and facility vendors.
• Obtain quotations, compare pricing, negotiate commercial terms, and ensure timely service delivery.
• Monitor administrative, travel, and event expenses against approved budgets.
• Maintain vendor databases, bills, payment records, and expense statements.

Required Qualifications & Skills

• Graduate in any discipline; a qualification in Business Administration, Hospitality, Travel Management, or Event Management is an advantage.
• 3–6 years of experience in administration, corporate travel management, and event coordination.
• Hands-on experience in flight and hotel bookings, transportation arrangements, vendor coordination, and corporate event planning.
• Proficiency in MS Office, particularly Excel, Word, and Outlook.
• Strong communication, negotiation, coordination, and problem-solving skills.
• Good organizational skills with the ability to handle multiple responsibilities and deadlines.

Key Competencies

• Office Administration & Facility Coordination
• Corporate Travel Management
• Event Planning & Execution
• Vendor Management & Negotiation
• Budgeting and Cost Optimization
• Documentation and MIS Reporting
• Communication and Stakeholder Management
• Time Management and Multitasking

Pay: ₹20,000.00 - ₹50,000.00 per month

Work Location: In person