Admin Executive (Project & Packaging Coordination) – 6 Months Contract

Salary: Up to $3,800
Location: West side
Working Hours: 5 days, 44 hours per week
Work Arrangement: Hybrid – Tue to Thu in office, Mon & Fri work from home (subject to team arrangement and operational needs)

Role Overview
Keep high-priority New Product Development (NPD) projects moving day to day. This entry-level role focuses on tracking timelines closely, following up across teams, and coordinating packaging end to end between designers and suppliers so projects launch on time.

Key Responsibilities

Project Timeline Setup & Management

• Set up, update and manage critical path timelines for all assigned NPD projects
• Follow up on deliverables and action items with Brand, R&D, Procurement, QA/Regulatory and Supply Chain
• Spot potential timeline slips early and escalate blockers promptly
• Maintain NPD trackers, status dashboards and meeting minutes in real time

Packaging Development & Coordination

• Support development of packaging design briefs
• Act as the main coordinator between the internal brand team, design agencies and packaging suppliers/printers
• Send artwork dielines and copy briefs to Regulatory, QA and Brand for review and sign-off
• Track physical samples, draw-downs and print proofs against technical specifications and launch deadlines

End-to-End NPD Support

• Support product brief preparation, target costing inputs and concept documentation
• Track launch readiness checklists, including initial production and warehouse deliveries

Requirements

• Diploma in Business or Marketing, or a Bachelor’s Degree in any discipline
• Good working knowledge of MS Office / Google Workspace, especially Excel/Sheets
• Proactive and organised, and comfortable following up to keep many moving parts on schedule
• Detail-oriented, with high accuracy in dates, dielines and version control
• Confident, collaborative communicator with internal and external partners

How to Apply
Interested candidates, please click “Apply Now”
We regret that only shortlisted candidates will be notified.
Teng WeiBin
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