Admin Executive (Quality Assurance)

Admin Executive (Quality Assurance)

Work Location: 158 Kallang Way, Singapore 349245
*Please note:*The work location will be relocated to Siemens Centre from mid-October 2026 onwards.
Job Type: Full-Time, Permanent
Basic Salary: $3,000 – $4,000
Benefits: Annual Bonus, 14 Days Annual Leave, Medical & Dental Benefits
Working Hours: 5-day workdays week

Position Overview

The main responsibility of this role is to track sales-related data, maintain accurate records, prepare regular reports and compile statistics for management review. The role supports managers by ensuring that sales information is properly organised and presented, allowing them to identify trends, performance gaps and key areas for improvement.

The Admin Executive will also assist with sales verification, documentation and other administrative duties required to support the smooth operation of the sales team.

Key Responsibilities

• Maintain and update daily sales records, trackers and reports.
• Track key sales statistics and other relevant performance indicators.
• Organise and present data clearly using Excel or Google Sheets.
• Highlight unusual trends, discrepancies or significant changes in sales performance to managers.
• Assist managers in identifying areas that may require further review or improvement.
• Maintain accurate records of individual salesperson performance and sales activities.
• Ensure sales records and supporting documents are complete and properly maintained.
• Conduct customer verification calls where required and accurately record verification outcomes.
• Assist with checking sales transactions and supporting documentation for accuracy and completeness.
• Follow up with relevant teams on missing information, incomplete records or discrepancies.
• Support internal enquiries relating to sales records, reports and customer transactions.
• Prepare ad-hoc reports, statistics and administrative documents requested by management.
• Provide general administrative support to Management.

Requirements

• Minimum Diploma in any field or equivalent.
• Prior experience in administration, reporting, sales support or operations would be advantageous.
• Proficient in Microsoft Excel and/or Google Sheets.
• Comfortable working with numbers, reports and large amounts of data.
• Strong attention to detail and accuracy.
• Good organisational and time-management skills.
• Able to prepare clear and organised reports for management.
• Good communication and interpersonal skills.
• Able to follow up with different teams to obtain required information.
• Able to handle confidential information appropriately.
• Responsible, organised and able to work independently.
• Experience in a sales environment would be an advantage but is not required.