Admin Executive (Renewable Contract)

Job Overview

We are seeking a proactive, organized, and service-oriented Administrative Executive to support the smooth day-to-day operations of our office. The incumbent will play a key role in office administration, expatriate housing coordination, corporate event support, and travel management while ensuring efficient administrative processes and excellent internal stakeholder support. This role is ideal for an individual who enjoys a dynamic work environment, possesses strong attention to detail, and can effectively manage multiple responsibilities.

This position is offered on a one-year renewable contract basis, subject to performance and business requirements.

Job Responsibilities

• Provide comprehensive administrative support to ensure the smooth and efficient daily operations of the office.
• Coordinate and manage expatriate housing arrangements, including liaising with landlords, property agents, relocation service providers, and expatriate employees.
• Assist in the planning, coordination, and execution of corporate events, employee engagement activities, meetings, and company functions.
• Support Travel Desk operations, including travel bookings, accommodation arrangements, transportation coordination, visa applications, submit claims reimbursement and travel-related administration.
• Assist in the preparation, consolidation, and submission of weekly reports in Chinese, ensuring accuracy and timely delivery.
• Maintain proper documentation, records, and filing systems in accordance with company requirements.
• Provide general administrative support and undertake ad-hoc assignments as and when required.

Job Requirements

• Degree in Business Administration or equivalent.
• Minimum 1 year of relevant administrative experience.
• Positive attitudes, team player, and good work ethics.
• Strong organizational, coordination, and multitasking abilities in fast paced environment.
• Good interpersonal and communication skills with the ability to work effectively with employees and external stakeholders.
• Proficient in Microsoft Office applications, particularly Word, Excel, PowerPoint, and Outlook.
• Ability to work independently, maintain confidentiality, and meet deadlines.

Please write in with a full resume, present and expected salary, contact telephone number(s) and any other relevant information to:

Email: [email protected]

Only shortlisted candidates will be notified.

Personal Data Protection

In submitting your personal data and/or resume, you shall be deemed to consent to us collecting, using and disclosing your personal data for the purpose of assessing your job application. Information collected may also be disclosed to the PetroChina Group of Companies (which includes PetroChina International (Singapore) Pte. Ltd., Singapore Petroleum Company Limited) for this purpose.