Admin Executive (Tai Seng/ Pasir Ris)

SMM is the integrated facilities management (IFM) arm of SJ Group and we are seeking two Admin Executives for our exclusive projects - one based at Tai Seng, one for Pasir Ris site.

The Admin Executive is responsible for providing administrative and operational support to ensure the smooth and efficient day-to-day functioning of the office

Responsibilities

• Provide administrative and operational support to ensure smooth day-to-day office operations.
• Meticulous, proactive, and able to work independently as well as in a team environment. Required liaison with internal project teams and Finance department on invoices, billing & payment processing;
• Monitor Work Orders (WO) and ensure timely submission and tracking of Service Reports (SR).Manage and maintain the OneDrive filing system, ensuring accurate documentation and easy retrieval of records.
• Monitor office supplies and coordinate procurement and replenishment to maintain adequate inventory.Manage the issuance, tracking, and accountability of office equipment and assets.
• Coordinate meeting schedules, logistics, documentation, and support staff attendance, onboarding, and offboarding processes.
• Maintain a clean, organized, and efficient office environment while supporting other administrative duties as assigned

Requirement

• Diploma in Business Administration, Office Administration, Human Resource Management, or a related discipline.
• Minimum 2 years of relevant administrative or office management experience.
• Proficient in Microsoft Office applications (Word, Excel, PowerPoint, Outlook) and Microsoft OneDrive/SharePoint or other document management systems.
• Experience in managing administrative records, work orders, inventory, and office assets.
• Strong organizational, coordination, and time management skills with the ability to multitask and meet deadlines.
• Good communication and interpersonal skills with the ability to work effectively with internal and external stakeholders.

At Surbana Jurong, we put talent, hard work, teamwork and a fun workplace together to approach problems and solve them creatively and collaboratively. Join us in making a positive impact on the world!