Admin Executive - Tender Management

About the role

This role involves preparing document and administrative support for tender submission for both government and private hospital procurement in the pharmaceutical and medical device industry.

Key responsibilities:

• Prepare document and administrative support for tender submission for both government and private hospital procurement
• Coordinate with internal departments to gather required information and supporting documents for tender proposals
• Prepare authorization documents related to contract signing and tender submissions such as COA (Certificate of Analysis) and LPD
• Ensure all tender documentation is accurate, complete, and submitted within required timelines
• Maintain organized records of tender documents, contracts, and supporting materials for compliance and audit purposes

Qualifications:

• Experience in tender administration in pharmaceutical or medical device industry is a MUST
• Familiarity with tender processes and documentation requirements
• Strong attention to detail with good document management and coordination skills
• Proficient in Microsoft Office (especially Excel and Word)
• Good communication and coordination skills with internal teams, hospitals, and external partners such as banks
• Good command of English