Admin Executive (Test)

Our client, an established manufacturing organisation, is seeking an Admin Executive to join their team!
  
This is a great opportunity for an experienced HR and Admin professional to take ownership of a broad and impactful role within a structured manufacturing environment. Working closely with the HR & Administration Manager, the successful candidate will play a key part in keeping day-to-day operations running smoothly — from facilities and asset management to regulatory compliance and workforce administration. If you enjoy variety in your work and thrive in a hands-on environment, this role offers both stability and meaningful responsibility.
  
What you'll be doing?

• Oversee Admin & HR Support — Take charge of administrative functions and provide HR support across the organisation, ensuring smooth and efficient daily operations.
• Facilities & Asset Management — Ensure the proper maintenance and upkeep of the office, factory compound, canteen, equipment, and key infrastructure including firefighting equipment, pump house, and power house.
• General Administration — Manage a wide range of administrative matters including utilities, contract management, permit and licence renewals, security, staff welfare, office supplies, pest control, and panel clinic coordination.
• Foreign Worker Management — Handle all aspects of foreign worker administration including work permits, passes, and compliance with relevant regulatory procedures.
• Hostel Compliance — Ensure hostel management adheres to the requirements of the Employees' Standards of Housing Accommodations Act 1990.
• ISO Documentation — Establish, implement, and maintain ISO IMS documentation and records related to HR and Admin functions in line with documented requirements.
• Ad-hoc Responsibilities — Support the team and management with any additional or ad-hoc duties as required from time to time.

Who are they looking for?

• Diploma in a Relevant Field — A minimum Diploma in Human Resources Management, Business Administration, Management, or a related discipline provides a strong foundation for this role.
• HR & Admin Experience in Manufacturing — A minimum of 3 years of hands-on experience as an HR & Admin Executive or in a similar role, ideally within a manufacturing environment, is required to succeed in this position.
• Facilities & Contract Management — Strong background in general administration, contract management, factory building and facility maintenance, and vehicle maintenance is essential to this role.
• Foreign Worker Management — Practical experience managing foreign workers, including work permits and regulatory compliance, is a key requirement for this position.
• Familiarity with Local Authorities — Experience liaising with local authorities such as MBSA, BOMBA, and TNB will be highly valued in managing compliance and operational matters.
• Analytical Ability — The ability to perform data analysis and simulation to support informed administrative and operational decision-making is expected.
• Language Proficiency — A good command of both written and spoken English and Bahasa Malaysia is required, as the role involves communication with internal teams, external vendors, and local regulatory bodies across both languages.
• Computer Literacy — Proficiency in MS Office applications including Excel, Word, and PowerPoint is necessary for reporting, documentation, and day-to-day tasks.
• Independent & Multitasker — The ability to work independently, manage multiple responsibilities simultaneously, and meet operational demands with minimal supervision is important in this role.
• Immediate Availability — Candidates who are able to commence work immediately will be given preference.

Why you should consider this opportunity? Our client offers an attractive remuneration package and other benefits, such as:   

• Group Hospitalisation & Surgery (GHS) coverage for peace of mind
• Group Personal Accident (GPA) insurance protection
• Outpatient medical coverage on a claim basis
• Monthly meal coupons to support your daily needs
• Executive position fixed allowance on top of base salary
• Free parking at the workplace
• Marriage leave, compassionate leave, and study leave for life's important moments
• Funeral expenses coverage as part of the employee care programme
• Yearly performance bonus rewarding your contributions
• Salary adjustment after probation based on performance
• Work-life balance culture that values your time and wellbeing
• Annual Leave: To be clarified during offer stage

How to apply Ready to join this role? Click Apply now to submit your resume and share your availability and expected salary with us!
  
We welcome all motivated individuals who are ready to bring their skills and energy to a dynamic team — we encourage you to take that next step and apply today!
  
All information received will be kept strictly confidential and will be used only for employment-related purposes.
  
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