Admin Executive (Warehouse & Inventory)

About the role

Supervise and coordinate daily warehouse operations, including receiving, storage, picking, and dispatch of medical instruments, implants, and equipment. Support the scheduling and coordination of logistics coordinators, riders, and warehouse staff. Monitor and manage inventory levels, conduct regular stock checks, and investigate discrepancies. Coordinate delivery schedules and logistics arrangements across multiple hospital sites and regions. Ensure the warehouse is clean, organized, well-maintained, and compliant with relevant safety and storage standards.

Key responsibilities

• Supervise and coordinate daily warehouse operations, including receiving, storage, picking, and dispatch of medical instruments, implants, and equipment
• Support the scheduling and coordination of logistics coordinators, riders, and warehouse staff
• Monitor and manage inventory levels, conduct regular stock checks, and investigate discrepancies
• Prepare and process Goods Received Notes (GRN) for incoming stock, verifying quantities and condition against purchase/delivery orders
• Maintain accurate records of stock movements, deliveries, collections, and equipment maintenance in AutoCount
• Coordinate delivery schedules and logistics arrangements across multiple hospital sites and regions
• Assist with returns, replacements, and equipment maintenance/loan arrangements
• Ensure the warehouse is clean, organized, well-maintained, and compliant with relevant safety and storage standards
• Support sales and clinical teams with logistics planning and urgent delivery requirements
• Prepare warehouse and inventory reports for management

About you

• Prior experience in an admin, warehouse, or inventory-support role is required
• Direct warehouse supervision, logistics, or medical device/healthcare distribution experience is an advantage
• Comfortable coordinating with a small team of coordinators, riders, and warehouse staff
• Strong organizational skills with high attention to detail and accuracy in stock control
• Good communication and interpersonal skills, able to coordinate across sales, clinical, and logistics teams
• Able to work independently, prioritize tasks, and solve problems under time pressure
• Willing to travel occasionally and work flexible hours when required
• Familiarity with AutoCount (or similar inventory/accounting software) and GRN processing is required
• Excel-based stock tracking is a plus

Benefits

• Competitive salary package
• Comprehensive training and logistics operations support
• Opportunities for career growth and advancement
• Friendly, supportive, and professional working environment
• Hands-on experience in logistics, inventory management, and distribution operations