Admin Executive/Admin Assistant

DS Resource Global Sdn. Bhd. is looking for a motivated, organized, and detail-oriented Admin Executive / Admin Assistant to provide comprehensive administrative support and ensure the smooth operation of daily office and project administration. This full-time position is based in Petaling Jaya, Selangor, and requires close coordination with internal departments, clients, suppliers, and external parties.

Job Responsibilities

• Manage and maintain all project and administrative documentation, including filing, record keeping, and document control.
• Prepare, organize, and monitor project proposals, quotations, tenders, contracts, and other administrative documents.
• Ensure all project and office records are properly updated, maintained, and archived for easy retrieval.
• Coordinate with internal departments, clients, suppliers, and external parties regarding administrative and project-related matters.
• Assist in the preparation and submission of quotations, tender documents, and project documentation within stipulated deadlines.
• Monitor document status, approvals, and submissions to ensure compliance with company procedures and requirements.
• Maintain accurate records of project correspondence, purchase requests, invoices, delivery orders, and other supporting documents.
• Manage general office administration, including office supplies, stationery, company assets, and facility coordination.
• Arrange meetings, prepare meeting minutes, and coordinate travel or accommodation arrangements when required.
• Handle incoming and outgoing correspondence, emails, courier services, and general office communications.
• Support the HR and Finance Departments with administrative documentation and record management when required.
• Prepare reports, presentations, and other administrative documents for Management review.
• Provide administrative support to Management and various departments to ensure smooth daily operations.
• Perform any other administrative duties and ad-hoc tasks as assigned by Management.

Requirements

• Minimum SPM, Diploma, or Bachelor's Degree in Business Administration, Office Management, or a related field.
• Fresh graduates are encouraged to apply. Candidates with 1–2 years of administrative experience will have an added advantage.
• Proficient in Microsoft Office (Word, Excel, PowerPoint, and Outlook).
• Good organizational, communication, and time management skills.
• Able to work independently, multitask, and meet deadlines.
• Responsible, detail-oriented, and willing to learn.
• Experience in handling project documentation or tender submissions is an added advantage.

Preferred Skills

• Document management and record keeping
• Office administration
• Data entry and reporting
• Communication and coordination
• Time management
• Problem-solving
• Multitasking
• Microsoft Office proficiency

Benefits

• Competitive salary package
• Career growth opportunities
• EPF, SOCSO & EIS
• Annual leave & medical benefits
• Performance bonus (if applicable)
• Birthday allowance
• Birthday leave

Location

No. 6, Jalan PJU 3/48, Sunway Damansara,
47810 Petaling Jaya, Selangor.

Employment Type

Full-Time

Salary

RM1,800.00 – RM2,500.00 per month