Admin Executive/Assistant

We are seeking a reliable and organized Administrative Executive / Assistant to support our mechanical and electrical (M&E) engineering contracting operations. In this role, you will be the backbone of our office and project coordination workflows, handling general administration, document control, HR support, and logistics to ensure daily site and office activities run smoothly.

Project Administration & Document Control

• Variation Orders & Correspondence: Track and log incoming/outgoing correspondence, Request for Information (RFI), and site instructions (SI). Help compile backup documents for Variation Orders (VO).

General Office Administration

• Frontline Support: Manage general phone inquiries, handle incoming and outgoing mails/couriers, and greet visitors to the office.
• Inventory & Supplies: Monitor and replenish office supplies, pantry items, and standard Personal Protective Equipment (PPE) for site personnel.
• Facility Maintenance: Coordinate routine office maintenance, servicing of office equipment, and troubleshooting of IT/telecom issues with external vendors.

HR & Payroll Support

• Attendance & Leave: Track staff and site worker attendance, monitor monthly leave applications, and maintain up-to-date personnel records.
• Work Pass Administration: Assist with foreign worker work pass applications, renewals, cancellations, and dormitory/accommodation arrangement logistics.
• Onboarding: Prepare onboarding kits, coordinate medical check-ups for new hires, and brief new staff on basic company administrative procedures.

Logistics & Procurement Support

• Purchase Requisitions: Raise purchase orders (PO) for general office tools, minor site materials, and administrative services based on management approval.
• Travel & Transport: Arrange transport logistics, car park labels, or commercial vehicle IU unit appointments when required.