Admin Executive/Associate

About the role

We are looking for a proactive and detail-oriented Admin Executive to manage daily front office operations and provide administrative support to our TRX Office. The role will be the first point of contact for visitors and callers, ensuring a professional and welcoming environment.

Key responsibilities

• Reception and visitor management.
• Answer, screen, and forward incoming phone calls.
• Manage pantry supplies and office stationery; replenish or request purchase when low.
• Support HQ HR in new hire onboarding and employee offboarding for KL & Penang staff (workstation, access card, equipment, asset return, seating plan update).
• Assist with basic document scanning, printing, photocopying, and filing.
• Compile monthly administrative expenses (courier, water, stationery) and organize reimbursement documents.
• Manage facial scanning machine, office keys, staff access cards (with IT/building management), and temporary entry requests.
• Liaise with vendors (cleaning, plants, water, repairs) and building management for maintenance issues.
• Support internal announcements (holiday notices, events), and simple event logistics.
• Assist with fire/emergency procedures.

About you

• Diploma or bachelor's degree in business administration, or related field.
• 1 - 2 years of experience in related field.
• Experience with Google Workspace (Docs, Sheets, Drive).
• Proficient in both Mandarin and English (written and spoken) speaker.
• Organized, responsible, and able to multitask in a fast-paced environment.
• Positive attitude, proactive, work independently and willing to learn.
• Strong communication skills.
• Fresh graduates are encouraged to apply.