ADMIN FINANCE

Responsible for supporting the company's daily administrative and basic finance operations. The role requires a highly organised, trustworthy and detail-oriented person who can maintain accurate records, coordinate documentation, assist management and ensure that routine office matters are completed on time.

Key Responsibilities / Job Scope

• Manage day-to-day office administration, filing, documentation and record keeping.
• Prepare and organise receipts, payment records, purchase documents and other supporting documents as instructed by management.
• Assist & organise quotations/invoices company
• Record incoming and outgoing payments and maintain organised basic financial records for management review.
• Assist with staff payroll records, overtime records, claims, leave records and attendance documentation.
• Coordinate staff claim forms, mileage/transport claims and supporting receipts before submission for approval.
• Monitor outstanding client payments and prepare payment follow-up lists for management.
• Assist in preparing documents and records required by the company accountant, auditor, tax agent, bank or relevant authorities.
• Maintain confidential company, staff, client and financial information.
• Manage company correspondence, emails, calls, appointments and general office coordination when required.
• Maintain office supplies, administrative inventories and basic purchasing records.
• Support project administration, including preparing files, schedules, forms, checklists and documentation for production or events.
• Perform other reasonable administrative or finance-related duties assigned by management.

Requirements & Preferred Skills

• Diploma/Certificate or relevant experience in Administration, Finance, Accounting, Business Administration or a related field is preferred.
• Basic understanding of invoicing, receipts, payment tracking and financial documentation.
• Comfortable using Microsoft Word, Excel/Google Sheets, email and cloud storage.
• Good organisation, accuracy, time management and follow-up skills.
• Able to handle confidential information responsibly.
• Able to communicate professionally in Bahasa Melayu; basic working English is preferred.
• Responsible, punctual, proactive and able to work with minimum supervision after proper instruction.
• Experience in a production, creative agency, event or SME environment is an advantage

Performance Expectations

• Accurate and up-to-date financial and administrative records.
• Documents, claims and payment records are properly filed and traceable.
• Deadlines and management instructions are followed without repeated reminders.
• Confidentiality and professionalism are maintained at all times.
• Good coordination with management, staff, clients and external service providers.

Pay: RM1,700.00 - RM2,100.00 per month

Work Location: In person