Admin for Procurement

Job Title: Admin for Procurement

Company: Gevin Oilfield Services LLC
Location: Al Reem, Abu Dhabi, UAE
Salary: AED 3,500 per month
Employment Type: Full-time

Job Description:

Gevin Oilfield Services LLC is seeking a dedicated Administrative officer to support our Procurement Department. The ideal candidate will be responsible for managing procurement-related documentation, coordinating with suppliers and buyers, and assisting the team in all administrative functions to ensure smooth daily operations.

Key Responsibilities:

• Review all incoming RFQ emails and assign them to the respective responsible persons.
• Prepare quotations and submit to buyers via email and procurement platforms such as SAP Ariba.
• Handle Purchase Orders (POs), Delivery Notes (DNs), and follow up with suppliers and clients as required.
• Maintain and organize all procurement records and files
• Support the team with administrative duties
• Ensure all procurement documentation is accurate, complete, and properly filed.
• Handle all general administrative work, including correspondence, coordination with departments, scheduling, and office record management.
• Assist in data entry and updating procurement trackers and logs.
• Provide support during internal/external audits by ensuring documentation readiness.

Requirements:

• Minimum 2–3 years of experience in an administrative role.
• Proficient in MS Office (Excel, Word, Outlook); familiarity with procurement platforms such as SAP Ariba is an advantage.
• Strong communication, organizational, and interpersonal skills.
• Polite, professional, punctual, and reliable with a positive attitude.
• Strong attention to detail and accuracy in handling documents, quotations, and procurement activities.
• Ability to manage multiple tasks simultaneously, prioritize work effectively, and work well in a fast-paced environment.
• Ability to meet deadlines and follow up on pending tasks in a timely manner.
• Good coordination and follow-up skills with suppliers, customers, and internal departments.
• Self-motivated, responsible, and able to work both independently and as part of a team.

Job Types: Full-time, Permanent

Pay: AED3,500.00 per month

Application Question(s):

• What is your expected salary?
• What is your notice period (in days)?

Experience:

• Admin: 3 years (Required)

Location:

• Abu Dhabi (Required)

Work Location: In person