Admin Frame Assistant

Job Scope :

1. Maintain and update records of all optical frames (incoming, outgoing, transfers).
2. Assist in receiving, checking, and verifying frame deliveries from suppliers.
3. Ensure all frames are properly labelled, tagged, and recorded in the system.
4. Monitor stock levels and highlight low or slow-moving items to management.
5. Support stock counts, audits, and reconciliation of discrepancies.
6. Prepare documentation such as Delivery Orders (DO), Purchase Orders (PO), and invoices.
7. Coordinate with sales team to ensure availability of frames on display.
8. Organize and maintain filing system for frame-related documents.
9. Assist in inter-branch stock transfers and logistics coordination.

Requirements:

1. SPM, STPM, Diploma or equivalent required; post-secondary coursework in optical science or healthcare administration preferred.
2. Prior experience in optical retail, optometry, or healthcare administration strongly preferred.
3. Familiarity with spectacle lens types, materials, coatings, and basic optical terminology.
4. Proficiency with practice management systems and standard office software.
5. Strong attention to detail and accuracy in data entry.
6. Ability to manage multiple priorities in a fast-paced retail environment.