Admin Head

SUMMARY

**Dear All,

JD

Position: Admin head
Experience: 8-10 years
Location: Dobasepete

General Purpose**

To assist in day-to-day administrative operations at the manufacturing unit, with specific responsibility for supporting transport, canteen, and other general administrative activities to ensure smooth plant operations.

Main/ Essential Task

• Lead and oversee all day-to-day administrative activities of the manufacturing plant.
• Ensure smooth functioning and maintenance of office and plant infrastructure, utilities, common facilities, and administrative services.
• Develop and implement effective administrative processes, SOPs, and controls.
• Identify opportunities to improve administrative efficiency and reduce operational costs.
• Ensure timely resolution of facility-related issues affecting employees and plant operations.
• Plan, manage, and monitor employee transport operations.
• Coordinate with transport vendors and ensure timely and safe transportation services.
• Oversee complete canteen operations and coordinate with food service providers.
• Ensure food quality, hygiene, cleanliness, and timely service.
• Monitor vendor performance and compliance with agreed service standards.
• Establish and monitor visitor management, material movement, gate control, and access procedures.
• Ensure effective housekeeping standards across office and manufacturing areas.
• Conduct periodic reviews of housekeeping and security service providers.
• Handle vendor negotiations, service agreements, renewals, and performance reviews.
• Ensure timely processing and verification of vendor bills and supporting documents.
• Maintain proper records of contracts, quotations, purchase orders, and service agreements.
• Coordinate with internal departments and external agencies for facility maintenance and improvement activities.
• Monitor office and plant infrastructure, furniture, utilities, and common facilities.
• Support expansion, relocation, renovation, and infrastructure development projects as required.
• Ensure timely escalation and closure of critical infrastructure-related issues.
• Support the implementation of safety standards and administrative controls within the plant.
• Ensure administrative service providers comply with safety and workplace rules

Skills Required

• Ability to handle vendors and service providers
• Willingness to learn.
• Basic knowledge of Google work space
• Good organizational and record-keeping skills.
• Excellent vendor negotiation and stakeholder management skills.
• Good communication and interpersonal skills.
• Strong problem-solving and decision-making ability.
• Ability to handle multiple priorities in a fast-paced manufacturing environment.
• High level of ownership, discipline, and accountability.
• Strong organizational and planning skills.