Admin HSSE

About the role

Otazen, a growing independent global-scale furniture manufacturing company, is opening an opportunity for a meticulous and organised professional to join as Admin HSSE in our Operational team. As Admin HSSE, you will be responsible for managing all Health, Safety, Security & Environment (HSE) documentation and administration — from document filing, reporting, to controlling the validity of certifications and permits — to support the smooth implementation of occupational safety systems across all company areas.

Key responsibilities

• Manage and file all HSE documents and administration in an orderly manner, both hardcopy and softcopy
• Assist in preparing daily, weekly, and monthly HSE reports
• Input and update data on manpower, man-hours, safety performance, incidents, near misses, unsafe acts/conditions, and other HSE data
• Assist in preparing and controlling HIRADC/JSA, SOP, Work Permit, inspection checklists, and HSE forms
• Control the validity of documents, certificates, and permits related to HSE
• Manage administration of APAR inspections, first aid kits, emergency equipment, tools & equipment, and other safety equipment
• Assist in documenting safety induction activities, toolbox meetings, safety briefings, training, and simulations/drills
• Collect and file HSE activity documentation evidence including photos, attendance lists, checklists, and reports
• Assist in compiling inspection findings and corrective actions and monitor their completion status
• Coordinate with Production, Engineering, Maintenance, Warehouse, HR/GA, and Security departments regarding HSE administration needs

About you

• Minimum S1 degree in Engineering or Health
• 1-2 years of experience in the field preferred; fresh graduates welcome to apply
• Must have a valid General K3 Expert certificate (AK3U)
• Proficient in computer operation (Microsoft Office, particularly Excel and Word)
• Good verbal and written English communication skills
• Meticulous, organised, and able to manage documents systematically
• Able to work collaboratively and coordinate with various departments
• Maintain confidentiality and integrity in handling company documents