Admin II - Specialist Services

Salary Range: $31.086 to $41.754 per hour

Position Type: Casual

Posting Type: This job posting is for an existing vacancy

Closing Date: Open Until Filled

Job Summary:

The Admin II – Specialist Services is responsible for the scheduling of patient appointments for all specialist services (including pediatrics, psychiatry, and internal medicine), acting as a liaison between patients and specialist providers, and assisting with various office duties.

The Admin II – Specialist Services is directly accountable to the Manager – Specialist Services.

Qualifications:

• Minimum Grade 12 and/or a combination of experience and education as deemed acceptable to SLFNHA.
• Certificate/Diploma in Office Administration course is an asset
• Minimum one (1) year administrative or clerical experience
• Proficient in the use of email, internet and Microsoft Word, PowerPoint and Excel Experience working with electronic medical records
• Ability to communicate effectively orally and in writing
• Ability to work independently or as part of a team
• Excellent organizational skills
• Excellent time management skills
• Knowledge of the remote/isolated communities and the health priorities of the First Nations communities in the Sioux Lookout Health Authority catchment area.
• Ability to set priorities and meet tight deadline
• Ability to maintain confidentiality and follow applicable privacy policies and legislation, e.g. PHIPA
• Ability to communicate in a First Nations dialect from the Sioux Lookout region is an asset
• The ability to perform the requirements of the position on a regular basis

Roles and Responsibilities:

• Booking, coordinating and scheduling patient appointments, including telemedicine, with the ability to prioritize appointments according to patient needs and specialist clinic schedules

• Participate and contribute to the specialist orientation.

• In collaboration with the Real Property department, oversee specialist vehicles; maintenance, cleaning, key availability, gas. Obtain and keep file of current licenses from all vehicle users.

• Update and distribute current monthly specialist list.

• Facilitate the acquisition and purchase of all necessary equipment/supplies

• Data entry to create spreadsheets for tracking and sharing information/statistics.

• Contributes content for the monthly physician’s newsletter.

• Submit content for the annual reports for both SLFNHA and SLRPSI.

• Perform routine administrative tasks such as copying, faxing, filing, general typing

• Maintain privacy and confidentiality in the handling of sensitive/confidential material strictly in confidence in accordance with SLFNHA privacy policy guidelines

• Responsible for the scheduling of meetings and completing meeting minutes.

• Participate as part of the multidisciplinary team.

• Provide support to the Manager and Specialist Services team

• Provide coverage for other administrative staff within Physician Services

• All other duties as required