ADMIN-IN-CHARGE

Job Description: Admin In-Charge

Location: Ras Al Khaimah Economic Zone (RAKEZ), UAE
Industry: Manufacturing – Sheet Metal Enclosures and Electrical Panels
Department: Administration
Reports to: General Manager / Management

Job Purpose

To manage the company's day-to-day administrative operations, employee welfare, accommodation, transport, facility maintenance, government documentation, and compliance coordination, ensuring smooth factory operations and timely completion of administrative requirements.

Key Responsibilities

• Coordinate with RAKEZ and relevant authorities for licence and lease renewals, visa documentation, permits, inspections, and other administrative requirements.
• Maintain employee records, attendance, biometric reports, leave records, and timesheets in coordination with HR and Accounts.
• Coordinate employee joining and exit formalities, medical appointments, Emirates ID procedures, and visa documentation.
• Manage staff accommodation, room allocation, occupancy records, housekeeping, maintenance, and employee welfare.
• Supervise factory and office housekeeping, security, waste disposal, facility maintenance, and general administrative services.
• Coordinate company vehicle maintenance, insurance, registration, fuel records, driver schedules, and transportation arrangements.
• Coordinate Civil Defence inspections, fire equipment servicing, safety documentation, and facility compliance with the Safety Officer.
• Raise administrative purchase requests, obtain quotations, coordinate approvals, and follow up with suppliers and service providers.
• Verify administrative service invoices and supporting documents before submitting them to Accounts for payment processing.
• Maintain records of trade licences, lease agreements, visas, insurance policies, service contracts, and expiry dates.
• Prepare monthly administrative reports covering attendance, accommodation, transport, expenses, maintenance, and compliance status.
• Coordinate with HR, Purchase, Accounts, Production, Safety, and management to resolve administrative issues.
• Ensure proper document control, confidentiality, cost control, and timely completion of assigned tasks.
• Perform other administrative duties assigned by management.

Required Qualifications and Experience

• Bachelor's degree or equivalent qualification preferred.
• Minimum 3–5 years of UAE administrative experience, preferably in manufacturing or an industrial free-zone environment.
• Knowledge of RAKEZ procedures and UAE administrative requirements.
• Good MS Office, communication, documentation, and coordination skills.
• UAE driving licence preferred.

Pay: AED3,000.00 - AED5,000.00 per hour

Expected hours: 56.0 per week

Work Location: In person