Admin Intern

Job Description: Admin Intern (Paid Internship)

Company: Maya Marine & Logistics
Department: Administration
Location: Ahmedabad, Gujarat
Employment Type: Paid Internship

Job Summary

Maya Marine & Logistics is seeking a motivated and detail-oriented Admin Intern to support the daily administrative and operational activities of the Ahmedabad office. The intern will assist with documentation, data management, vendor coordination, compliance records, and administrative reporting while gaining practical experience in office administration and business operations.

The ideal candidate should have good communication skills, basic computer knowledge, attention to detail, and a willingness to learn and take responsibility for assigned tasks.

Key Responsibilities1. Day-to-Day Administrative Support

• Assist in managing the daily administrative activities of the Bhavnagar office.
• Support internal teams with routine administrative and coordination tasks.
• Maintain office records, files, asset details, and other administrative documentation.
• Assist with scheduling meetings and coordinating internal activities.
• Help ensure the proper organization of office files and records.

2. Documentation & Compliance Support

• Assist in maintaining and updating administrative records, licenses, approvals, and compliance-related documents.
• Organize and maintain physical and digital filing systems.
• Support the preparation of documents required for audits, inspections, and internal reviews.
• Ensure assigned documents and records are updated accurately and maintained confidentially.

3. Client & Vendor Coordination

• Assist with routine communication and follow-ups with clients, vendors, and internal teams.
• Draft and respond to basic administrative emails under supervision.
• Coordinate with vendors regarding service requests, documentation, and pending activities.
• Maintain updated records of vendor details, agreements, and communications.
• Follow up on assigned tasks and communicate updates to the concerned team members.

4. Drafting & Documentation

• Assist in drafting formal emails, letters, notices, and internal communications.
• Support the preparation and formatting of proposals, agreements, reports, and other business documents.
• Proofread documents to ensure accuracy, clarity, and professional presentation.
• Maintain proper document filing, naming conventions, and version control.
• Assist in preparing administrative reports, summaries, and presentations.

5. Operations & Data Management

• Assist in updating operational data, company records, and administrative databases.
• Perform data entry and maintain the accuracy of digital records.
• Track pending tasks, operational requirements, and follow-up activities.
• Prepare and update Excel sheets, trackers, and other reporting documents.
• Support management and relevant teams with data compilation and basic analysis.
• Handle company information responsibly and maintain confidentiality.

6. Monitoring & Reporting

• Assist in monitoring routine administrative activities and assigned operational tasks.
• Maintain task trackers and update the status of completed and pending activities.
• Prepare basic daily, weekly, or monthly reports as assigned.
• Follow up on pending tasks and highlight delays or issues to the reporting manager.
• Perform other administrative and coordination tasks assigned by the supervisor.

Skills & Qualifications

• Pursuing or recently completed a Bachelor's degree in Business Administration, Commerce, Management, or a related field.
• Basic knowledge of MS Office, particularly Microsoft Excel, Word, and Outlook.
• Good written and verbal communication skills.
• Basic email drafting and documentation skills.
• Strong organizational skills and attention to detail.
• Willingness to learn, take initiative, and work collaboratively with different teams.
• Ability to handle multiple assigned tasks and meet deadlines.
• Professional attitude and commitment to maintaining confidentiality.

Internship Details

• Internship Type: Paid Internship
• Location: Ahmedabad, Gujarat
• Duration: 3 to 6 months
• Stipend: As per company policy
• Reporting To: Administration / Reporting Manager

Learning & Development Opportunities

• Practical exposure to office administration and business operations.
• Hands-on experience in professional documentation and email communication.
• Experience with Excel-based reporting, data management, and task tracking.
• Exposure to vendor coordination, compliance documentation, and internal business processes.

Future Employment Opportunity

Based on the intern's performance, learning ability, discipline, and the company's business requirements, the internship may lead to consideration for a suitable full-time position. Any such opportunity will be subject to the company's assessment and approval.

Pay: ₹7,500.00 per month

Work Location: In person