ADMIN INTERN

Job Responsibilities

1. General Administrative Support

• Perform daily administrative duties and provide clerical support to ensure smooth office operations.
• Handle filing, data entry, documentation, printing, photocopying, and record maintenance.
• Maintain proper filing systems for company documents, invoices, purchase orders, and other records.
• Prepare letters, memos, reports, and other administrative documents when required.

2. Data Entry and Documentation

• Ensure all data is entered accurately and updated in the company system.
• Maintain and update company records, databases, and spreadsheets.
• Assist in preparing daily, weekly, and monthly reports.
• Ensure all documents are properly organised and easily accessible.

3. Order and Inventory Coordination

• Assist in processing customer orders, purchase orders, and delivery documents.
• Coordinate with the sales, production, warehouse, and logistics teams to ensure smooth daily operations.
• Monitor stock records and assist with inventory updates when necessary.
• Follow up on pending orders, deliveries, and documentation.

4. Communication and Coordination

• Handle incoming calls, emails, and general enquiries professionally.
• Communicate with suppliers, customers, and internal departments regarding administrative matters.
• Assist in arranging meetings, appointments, and company activities.
• Follow up on outstanding tasks and ensure timely completion.

5. Finance and Office Support

• Assist the accounts department with invoice filing, payment records, receipts, and other supporting documents.
• Assist in checking and organising invoices and purchase records.
• Monitor office stationery and supplies, and arrange replenishment when necessary.
• Perform other administrative duties or ad hoc tasks assigned by management.

Requirements

• Minimum SPM, Diploma, or equivalent qualification.
• Fresh graduates are encouraged to apply.
• Basic computer skills, including Microsoft Excel, Word, and email.
• Good organisational, communication, and time-management skills.
• Attention to detail and a high level of accuracy.
• Responsible, proactive, willing to learn, and able to work independently.
• Able to multitask and meet deadlines.
• Good teamwork and a positive working attitude.

Key Performance Indicators (KPIs)

• Accuracy and timeliness of data entry and documentation.
• Proper organisation and maintenance of company records.
• Timely processing of orders and administrative requests.
• Effective coordination with internal departments.
• Completion of assigned tasks within deadlines.
• Minimal administrative errors and missing documents.
• Responsiveness and efficiency in handling daily administrative duties.