Admin Inventory and Encoding

About the role

Four30 Commissary is seeking an Admin & Inventory Staff to join our team on a part-time basis. This role is based in Quezon City, Metro Manila and is fundamental to the smooth operation of our establishment. The Four30 Commissary Admin & Inventory Staff plays a vital role in ensuring the smooth and organized flow of our commissary operations. This position is responsible for maintaining accurate records of inventory, purchases, expenses, raw materials, and production requirements, while ensuring that all data is properly documented and updated.

The role involves monitoring incoming raw materials, recording purchases and expenses, tracking inventory levels, and maintaining accurate data entry for commissary transactions. It also includes monitoring the production process and ensuring that the required products, quantities, and materials are properly accounted for before orders are released and delivered to clients.

The position requires strong attention to detail, accuracy, organization, and accountability, as inventory and purchasing records directly affect production costs, food quality, and operational efficiency.

The ideal candidate should be comfortable working with Excel/Google Sheets, inventory records, purchase documents, receipts, and production reports, and should be able to coordinate closely with the commissary team, purchasing, kitchen production, and delivery personnel.

Your role is to ensure that every purchase is recorded, every inventory movement is accounted for, every production order is properly monitored, and every client delivery is complete and properly documented.

Key responsibilities

• Accurately encode and maintain records of raw material purchases, expenses, inventory movements, and production transactions using Excel, Google Sheets, or company management systems.

• Track all incoming purchases, stock transfers, usage, wastage, adjustments, and outgoing production items to ensure every inventory movement is properly documented.

• Monitor stock levels and provide timely alerts when raw materials or supplies reach minimum stock levels or require replenishment.

• Assist in the purchasing and ordering of raw materials, ensuring quantities requested are properly documented and aligned with production requirements.

• Maintain updated records of suppliers, purchase orders, invoices, receipts, and other purchasing documents.

• Record and monitor commissary expenses and purchases to ensure accurate and complete documentation for accounting and management review.

• Coordinate with the Production/Kitchen Team to monitor the availability and allocation of raw materials needed for scheduled production.

• Monitor production quantities and inventory usage to ensure that products and required quantities are properly accounted for before dispatch.

• Maintain an organized and updated filing system for inventory records, purchase documents, receipts, production reports, and delivery-related documents.

• Report discrepancies, unusual inventory movements, shortages, wastage, or purchasing concerns to management promptly.

What we're looking for

• Proven experience in inventory management, stock control, or a similar administrative role

• Strong data entry skills with high accuracy and attention to detail

• Proficiency in using inventory management software and Microsoft Office applications

• Basic numeracy skills and competency in managing spreadsheets

• Excellent organisational abilities and the capacity to manage multiple tasks efficiently

• Strong communication skills and the ability to work collaboratively with different departments

• Reliability and punctuality, with a commitment to maintaining confidentiality

What we offer

• Part-time work schedule offering flexibility to suit your lifestyle

• Competitive hourly remuneration for your expertise and contributions

• Opportunity to work within a dynamic and welcoming gastropub environment

• Potential for career progression within Four30 Gastropub as the business grows

• Supportive team culture that values professional development and individual contributions

Submit your application today, including your CV and a brief cover letter outlining your relevant experience in inventory management and administrative support. We look forward to hearing from you!