Admin / Inventory Staff

Job Summary

We are looking for a detail-oriented and organized Admin / Inventory Staff to provide administrative and inventory support across assigned properties. The role is responsible for maintaining accurate inventory records, monitoring stock levels, coordinating replenishment, managing documentation, and ensuring the proper safekeeping and accountability of supplies, materials, tools, and equipment. The successful candidate will help maintain efficient property management operations through accurate recordkeeping, timely reporting, and effective coordination with internal teams and suppliers.

Key Responsibilities

• Monitor and manage the receiving, storage, issuance, return, and transfer of supplies, materials, tools, equipment, and other inventory items.
• Maintain accurate and updated inventory records, stock monitoring sheets, and supporting documents.
• Monitor stock levels and coordinate timely replenishment based on operational requirements.
• Conduct regular physical inventory counts and reconcile discrepancies between actual stocks and recorded balances.
• Ensure the proper storage, use, safekeeping, and accountability of issued supplies and equipment.
• Prepare inventory reports and promptly report discrepancies, losses, damages, and stock shortages.
• Maintain organized administrative files, records, and documents for the Property Management Office.
• Perform data entry, document filing, and preparation of reports and monitoring sheets.
• Monitor pending documents, administrative requirements, and deadlines to ensure timely completion.
• Assist in preparing and monitoring requisitions, purchase requests, delivery documents, and other related paperwork.
• Coordinate with property management personnel, other departments, suppliers, and service providers regarding inventory availability, deliveries, and replenishment.
• Provide administrative and inventory support across assigned properties based on operational requirements.
• Perform other related duties as may be assigned by the immediate supervisor.

Qualifications

• Experience in administration, inventory management, warehousing, stock control, property management support, or a related field is preferred.
• Knowledge of basic inventory management, stock monitoring, receiving, issuance, and reconciliation procedures.
• Proficient in Microsoft Office, particularly Excel and Word, for data entry, inventory tracking, and report preparation.
• Strong organizational, documentation, and recordkeeping skills.
• Good numerical skills and keen attention to detail.
• Ability to conduct physical inventory counts and identify discrepancies.
• Good time management skills and ability to handle multiple tasks within deadlines.
• Good written and verbal communication skills.
• Ability to coordinate effectively with internal teams, suppliers, contractors, and service providers.
• Familiarity with inventory management or property management systems is an advantage.
• Must demonstrate integrity, accountability, reliability, and a professional attitude.

Pay: Php18,650.00 per month

Benefits:

• Opportunities for promotion
• Promotion to permanent employee

Work Location: In person