ADMIN IT

JOB SUMMARY:

The Administrative Staff is responsible for managing office documents, maintaining records, handling emails and communications, organizing files, and assisting with daily office operations, while also providing IT support and handling the organization's system related IT functions and issues when needed.

DUTIES AND RESPONSIBILITY:

ADMIN IT

(ADMIN)

A. ADMINISTRATIVE AND OFFICE SUPPORT

• Assist in preparation, encoding, formatting and filing of administrative documents, reports, letters and memoranda.
• Maintain organized physical & electronic filing system. Monitor. Maintain updated admin monitoring sheets.
• Assist in coordinatinng office supplies, housekeeping, facilities & other general office requirements.

B. PERMITS, LICENSING AND REGULATORY COMPLIANCE

• Assist in preparing and compiling documentary requirements for business permits, licensing, registration and regulatory compliance and maintaining updated record.
• Monitor application stats, renewal dates, submissions deadlines & pending requirements. Coordinate with concerned gov agencies and internal personnel regarding doc's submission & follow up

C. ACCREDITATION AND PREQUALIFICATION

• Assist in preparing and compiling company accreditation and prequalification documents. Maintain updated accreditation monitoring file & submission.
• Monitor completeness and validity of supporting doc's required by clients & project owners.
• Coordinate with concerned departments to obtain necessary certs, clearance and supporting doc's

D. BIDDING AND PROJECT DOCUMENTATION SUPPORT

• Assist in preparing and organizing bid submission documents and other project related requirements.
• Assist in preparing and compiling post-qualification documents, contracts and other client requirements. monitor pending submissions and follow up on outstanding documents.
• Coordinate with division heads, project managers, engineers and other concerned personnel regarding documentary requirements and deadlines.

E. CONTRACTS, INSURANCE AND DOCUMENT CONTROL

• Assist in maintaining records of project contracts, insurance policies, certificates and related documents, ensure proper filing, safe keeping and retrieval of administrative and project records.
• Monitor contract and insurance expiration dates and renewal requirements. maintain confidentiality and accuracy in handling company documents.

F. FIXED ASSETS AND INVENTORY ADMINISTRATION

• Assist in updating the company's fixed asset records and inventory monitoring sheets. Maintain supporting documentation for vehicles, equipment and other company assets.
• Assist in monitoring registration renewals and other asset related administrative requirements. Coordinate with concerned personnel regarding asset records, inventory verification and missing documentation.

G. TRAVEL AND EXECUTIVE SUPPORT

• Assist in coordinating flights booking, hotel accommodations, transpo and other approved business travel arrangements.
• Assist in processing executive administrative request and other management assignments.
• Monitor the status of assigned request and provide timely updates to immediate supervisor.

H. ADMINISTRATIVE PAYMENT AND INTERDEPARTMENTAL COORDINATION

• Assist in preparing administrative request for payment (RFP's), supporting documents and other payment related requirements.
• Coordinate with finance /treasury regarding documentation and processing status.
• Assist in compiling requirements for bank submissions, vehicle loans, equipment financing and related administrative transactions.
• Assist in the setup and administration of official company email accounts, as authorized.

ADMIN IT

(IT)

• Maintain and monitor the organization’s computer systems, software, and IT equipment.
• Provide technical support and troubleshoot computer, laptops, printer, internet, and system issues.
• Manage user accounts, creation of company emails for new employee, passwords, and access permissions.
• Assist in maintaining and updating the organization’s internal systems and digital records.
• Perform regular data backups and help ensure the security of company information.
• Install and update software and configure computers and laptops as needed.
• Monitor system performance and report technical issues that require advanced support.
• Maintain IT inventory, including computers, laptops, printers, and other equipment.
• Assist employees in using company systems and technology effectively.
• Coordinate with IT service providers for system maintenance, repairs, and technical concerns.
• Capable of handling the organization's system related IT functions.

QUALIFICATIONS:

• Graduate of Office Administration, Information Technology, or any related course.
• Preferably with 1-2 years of Admin and IT functions experience
• Knowledgeable in Microsoft Office (Word, Excel, and PowerPoint) and basic computer operations.
• Familiar with office administration, documentation, filing, and record management.
• Has knowledge of computer and laptops troubleshooting, software installation, printers, and internet connectivity.
• Detail-oriented, organized, responsible, and willing to learn.
• Able to work independently and handle multiple tasks under pressure.
• Good communication, coordination, and time-management skills.
• Willing to perform administrative duties and provide basic IT support as needed.

Reminder: Applicants must possess the required skills and knowledge for the position and demonstrate the ability to work effectively under pressure.

WORK ON SITE

LOCATION: AYALA ALABANG, MUNTINLUPA