Admin lead - operations and Coordination

Job Opening: Admin lead - operations and Coordination

Location: West Bengal, India

Job Type: Full time

Key Responsibilities

1. Daily Operations Coordination

• Maintain daily task trackers
• Coordinate between departments
• Ensure pending work is followed up and closed
• Monitor operational bottlenecks

2. Reporting MIS

• Prepare daily reports for management
• Maintain live Google Sheets trackers
• Update shipment, production, payment, and approval statuses
• Create structured data systems for operational visibility

3. Follow-up Execution Management

• Follow up with: vendors factories logistics teams internal staff support department
• Ensure commitments are met on time
• Escalate delays immediately

4. Documentation File Control

• Organize digital documents systematically
• Maintain version-controlled files
• Ensure easy retrieval of operational documents
• Coordinate approvals and document movement

5. Meeting Communication Management

• Schedule meetings
• Maintain MOMs (Minutes of Meeting)
• Track action points
• Ensure accountability after discussions

6. Productivity Systems Improvement

• Improve workflows using Google tool
• Build trackers and monitoring systems
• Reduce dependency on manual follow-ups
• Introduce structured reporting formats

7. Management Support

• Assist management in operational monitoring
• Prioritize urgent tasks
• Maintain confidentiality
• Ensure smoother execution bandwidth for leadership

Requirements

• The candidate must combine: Administrative control

• Team coordination

• Process discipline

• Leadership capability

• Strong command over Google Workspace tools

• Ability to handle pressure and multiple stakeholders

• The person should function as an execution backbone for management.

• Core Objective of the Role: To ensure smooth daily operations, timely task completion, disciplined communication, accurate reporting, and operational accountability across the organization.

• This role directly impacts: shipment timelines, vendor coordination, documentation flow, management productivity, and internal operational efficiency.

Mandatory Skills Competencies

Technical Skills

• Google Sheets (formulas, filters, trackers, conditional formatting, basic dashboards, shared sheets, live reporting)
• Google Docs
• Google Drive organization
• Gmail management
• Google Calendar scheduling
• Google Meet coordination
• WhatsApp Business communication etiquette
• Basic Excel proficiency
• File management and digital documentation systems

Leadership Expectations

• Take ownership instead of waiting for instructions
• Be capable of pushing teams for updates
• Ensure deadlines are followed
• Escalate delays proactively
• Coordinate with factories, staff, logistics teams, and management
• Handle pressure situations calmly
• Maintain operational discipline
• Follow up relentlessly until closure

Disclaimer: This job posting has been aggregated from external source. Role details, content, and availability are subject to change. Applicants are advised to confirm the latest information directly on the company website before applying.