Admin Lead - R&D

Admin Lead - R&D, Personal Care and Lav Care

Reporting to

VP R&D, Personal Care and Lav Care

Business responsibility

Administrative assistance to VP R&D, and limited support to PC and Lav Care R&D Directors at Gurgaon site. Assist in budget management, calendar and meetings, travel & expenditure, and PC and Lav Care Category R&D team welfare

Team

No direct reporting.

Key stakeholders

R&D leadership team at Gurgaon

Role & responsibilities

• Youll Support the Category R&D VP for Personal Care and Lav Care (and site head) with administrative activities & secretarial work, including preparing power point presentations. This role will require handing confidential information. The role will also provide limited support to Category R&D Directors on site (Bar Soaps and Lav Care Directors).
• Youll be a primary point of contact for administrative support for Global Personal Care and Lav Care R&D and a key contact for selected activities for Gurgaon R&D site.
• Coordinating with personal assistants of other Global R&D leaders as well as those in CGO and IMEX leadership on key meetings and agenda items, scheduling etc.
• Youll liaison with corporate HR & admin (WFRE) team with relevant activities pertaining to R&D.
• Youll work in a cross functional environment. Liaison with appropriate members of the site leadership team, HR, H&S, Facility management, Housekeeping helping in smooth functioning of R&D.
• Work closely with the facilities management team to ensure that construction, maintenance, and control of contractors is robustly controlled for safety management perspective.

Qualifications, Skills & Attributes

• Must be qualified to at least degree standard
• Must have a proven track record in administration management, confidential secretarial assistance
• Experience in managing contractual facility management teams would be preferable.
• A bias for action. Should have the ability to overcome obstacles by getting support from others and strong problem-solving skills.
• An excellent communicator coupled with proven interpersonal skills.
• A desire to better understand the people & stakeholders to deliver new solutions through technologies.
• Experienced of working successfully with outside suppliers.
• Excellent planning and organisational skills essential

Personal Attributes & Compass

• Displays a high sense of urgency and speed of action but always makes sure the job gets done with full commitment of the team.
• Is passionate about delivering high quality, sustainable results and produces flawless executions.
• Communicates respectfully, openly and in a timely manner.
• Engages others by sharing ideas, learnings and successes. Recognizes and rewards all successes, large or small.
• Shows determination to deliver and never gives up, despite obstacles.
• Is relentless in pursuit of major business improvements and successes. Is intensely involved.
• Does not wait to be asked or told but identifies what needs to be done to ensure objectives are delivered.
• Demonstrated class-leading empathetic communication, negotiation and relationship building skills with customers and key stakeholders.