Admin Liaison

Company Name: 18 Degrees Air Cooling Solutions

Location: 4 2 Dacudao Ave, Agdao, Poblacion District, Davao City, Davao del Sur

Position Title: Admin Liaison

Department: Admin Department

KEY RESPONSIBILITIES AND DUTIES

• Handle the delivery and retrieval of company documents, letters, contracts, receipts, checks, permits, certificates, and other authorized files.
• Process and follow up documents and requirements at DTI, BIR, PhilGEPS, PCAB, DOLE, LTO, City/Municipal Offices, and other government agencies.
• Submit and retrieve company requirements and documents on behalf of the company.
• Perform authorized banking and payment-related errands, including deposits and retrieval of bank documents.
• Coordinate with clients and suppliers regarding document delivery, collection, follow-ups, and pending requirements.
• Assist with LTO transactions and other company vehicle-related documentation, including OR/CR, registration, and insurance documents.
• Maintain and update the Liaison Transaction Log, including transaction details, documents submitted/received, and status.
• Ensure all assigned transactions are completed accurately, timely, and properly documented.
• Perform other authorized administrative field errands assigned by the Admin Manager or Operations Manager.

JOB QUALIFICATIONS

• At least Senior High School graduate/College Level
• Preferably with 1 year of experience in liaison, administrative, field, or similar work.
• Knowledge of government office transactions and document processing is an advantage.
• Good communication and coordination skills.
• Good organizational and time-management skills.
• Detail-oriented and able to maintain accurate records and transaction logs.
• Trustworthy and responsible in handling company documents, cash, checks, and confidential information.
• Willing to travel and perform field transactions as required.
• Must have a valid driver's license.
• Reliable, punctual, and able to work independently with minimal supervision.
• Professional and courteous when dealing with government agencies, banks, clients, and suppliers.

KEY COMPETENCIES

• Integrity and Trustworthiness – Handles company documents, cash, checks, and confidential information responsibly.
• Accountability – Takes ownership of assigned transactions and ensures proper completion and reporting.
• Communication Skills – Communicates clearly and professionally with government offices, banks, clients, suppliers, and employees.
• Time Management – Prioritizes tasks and completes transactions within required timelines.
• Confidentiality – Protects sensitive company, financial, client, and supplier information.
• Teamwork and Coordination – Works effectively with different departments to ensure smooth completion of transactions.

Pay: From Php14,000.00 per month

Benefits:

• Free parking
• On-site parking
• Paid training

Work Location: In person