Admin, Maintenance (3 months contract)

Your main responsibilities shall among others include the following: -

Administrative Support

• Handle daily administrative tasks for the Maintenance Department.
• Maintain and update maintenance records, reports, and filing systems.
• Prepare letters, memos, quotations, work orders, and purchase requests.
• Monitor and track maintenance documentation and approvals.

Maintenance Coordination

• Coordinate maintenance requests from outlets/HQ.
• Schedule and follow up on maintenance works with technicians and vendors.
• Ensure all maintenance issues are attended within the agreed timeline.
• Update maintenance status tracker and ensure proper closure of cases.

Vendor & Contractor Management

• Liaise with external contractors and suppliers for repair and servicing works.
• Collect quotations and ensure compliance with company procedures.
• Monitor vendor performance and service completion.

Inventory & Asset Monitoring

• Assist in monitoring maintenance inventory and spare parts.
• Keep records of tools, equipment, and maintenance assets.
• Coordinate stock replenishment when required.

Financial & Reporting Support

• Process invoices and ensure supporting documents are complete.
• Assist in budget tracking and maintenance cost monitoring.
• Prepare weekly/monthly maintenance reports for management review.

Compliance & Documentation

• Ensure maintenance documents are properly filed and updated.
• Support compliance with company SOP, safety requirements, and internal controls.
• Maintain records for preventive maintenance schedules and servicing history.

Performs any other duties as entrusted by your superior or Head of Department and/or any other representative as assigned by the Management from the time to time.

Requirements

• Diploma or Degree in Business Administration, Facilities Management, Engineering, or related field.
• Minimum 1–2 years of administrative experience, preferably in maintenance, facilities, or operations environment.
• Good communication and coordination skills.
• Proficient in Microsoft Office (Excel, Word, Outlook).
• Able to work independently and manage multiple tasks.
• Candidates with working experience in retail outlet/F&B outlet environment will have an added advantage.
• Familiar with ERP/system entries (e.g. Navision/Xilnex) will be an added advantage.

Benefits:

• Free parking
• Opportunities for promotion

Work Location: In person