Admin Manager

Role & responsibilities

1. General Administration:

• Oversee day-to-day administrative operations across offices.
• Manage office infrastructure, housekeeping, and pantry activities.
• Monitor AMCs and ensure timely renewal of office utilities, licenses, and insurance (if any).
• Handle asset management, office supplies, and inventory control.
• Coordinate transportation arrangements for employees and guests.
• Manage cost control and budgeting for administrative expenses.

2. Facility Management:

• Ensure upkeep, cleanliness, and preventive maintenance of building premises.
• Liaise with facility management service providers for HVAC, electrical, plumbing, and maintenance activities.
• Support in space allocation and seating arrangements as per departmental requirements.
• Ensure timely repair, renovation, and maintenance work as needed.
• Coordinate statutory compliance related to the facility (fire safety, electrical audits, etc.).

3. Security Management:

• Implement and monitor security policies and procedures for personnel, assets, and property.
• Supervise security agencies and ensure deployment of Security Guards as per requirement.
• Conduct periodic security audits and ensure compliance with safety norms.
• Oversee CCTV monitoring, access control systems, and visitor management processes.
• Investigate and report any security breaches, thefts, or safety incidents.
• Coordinate with local police and emergency services as necessary.

4. Vendor & Contract Management:

• Identify, evaluate, and manage vendors for administrative, facility, and security services.
• Negotiate contracts and ensure service-level agreements (SLAs) are adhered to.
• Monitor vendor performance and maintain effective vendor relationships.

5. Compliance & Documentation:

• Ensure compliance with statutory and company policies related to admin and facility operations.
• Maintain updated records for licenses, agreements, and certifications.
• Prepare and present periodic MIS reports on admin, facility, and security performance metrics.

Working Timing- 9 am to 7:30 pm