Admin Manager

Job Description: Experience Required
Minimum 7+ years** of relevant experience in Administration, Facilities, Infrastructure Management, and Vendor Operations. Location
Noida
Key Responsibilities

1. Administration & Facility Management

Manage complete office administration and infrastructure operations across 4 office locations.

Ensure smooth functioning of day-to-day facility operations and workplace management.

Oversee housekeeping, office cleanliness, hygiene, and maintenance standards.

Manage pantry operations including tea, coffee, food arrangements, and cafeteria coordination.

Handle transport and travel-related administrative support as required.

Ensure availability and maintenance of office supplies, cleaning materials, and consumables.

Infrastructure & Technical Operations

Coordinate and monitor office infrastructure maintenance including:

Electrical systems

AHU (Air Handling Unit) systems

Plumbing

Carpentry

HVAC and general maintenance

Ensure preventive and corrective maintenance activities are conducted timely.

Coordinate with internal stakeholders and external vendors for infrastructure-related requirements.

Vendor Management

Identify, negotiate, onboard, and manage facility and maintenance vendors.

Monitor vendor performance, service quality, timelines, and compliance.

Handle AMC renewals, quotations, cost optimization, and contract management.

Team Management

Supervise housekeeping staff, maintenance teams, pantry staff, and support personnel.

Ensure discipline, productivity, and service quality across teams.

Strategic & Operational Support

Develop and implement efficient administration and facility processes.

Drive workplace improvement initiatives and cost optimization strategies.

Support management in infrastructure planning, office expansion, and operational readiness.

Ensure compliance with safety, statutory, and office operational standards.

Desired Candidate Profile

Minimum 8 years of experience in Infrastructure, Facilities, and Administration Management.

Experience handling multiple office locations is mandatory.

Strong knowledge of office infrastructure systems and facility operations.

Excellent vendor management and negotiation skills.

Strong leadership and team management capabilities.

Ability to handle crises, escalations, and operational challenges independently.

Good communication, coordination, and stakeholder management skills.

Strategic mindset with strong operational execution capability.

Preferred Industry Experience
IT / Corporate / Service Industry environment preferred.

Education
Graduate/Postgraduate in any discipline. Relevant certifications in Facility or Administration Management will be an added advantage.