Admin Manager

Job Summary:

We are seeking a proactive and detail-oriented Administration Associate to manage day-to-day office operations, facility management, travel arrangements, vendor coordination, and administrative support across our branches. The ideal candidate will ensure smooth and cost-effective administrative functions while maintaining high service standards and compliance with company policies.

Company Description

Welcome to Ionic Wealth: At Ionic, we are transforming the wealth management landscape through a fusion of industry expertise and cutting-edge technology. Our innovative wealth-tech platform is designed exclusively for High Net Worth individuals, offering a seamless blend of strategic investment solutions and personalized service. Backed by the rich legacy of Angel One - Indias largest publicly listed retail brokerage with over 25 years of market leadership—we deliver a robust foundation for your wealth journey.

Key Responsibilities:

1. Vendor & Facility Management

• Maintain and renew contracts for office premises and utilities (electricity, water, internet).
• Liaise with MakeMyTrip (MMT) or other travel vendors for corporate travel bookings, invoice reconciliation, and vendor performance evaluations.

2. Office Supplies & Equipment

• Procure and manage office supplies such as stationery, pantry stock, printer cartridges, and consumables.
• Oversee the maintenance and timely repair of office equipment (e.g., printers, scanners, shredders, air conditioners).

3. Courier & Logistics

• Manage relationships with courier service providers; negotiate rates and monitor performance.
• Track all incoming and outgoing parcels and courier deliveries, ensuring timely and accurate dispatch.

4. Support Staff Coordination

• Supervise office support staff (e.g., office boys), including daily task allocation, attendance tracking, and expense reimbursements.
• Coordinate travel arrangements, manage overtime records, and maintain leave schedules for support personnel.

5. Travel & Accommodation

• Book domestic and international travel (flights, trains, hotels) in line with company travel policies.
• Ensure timely reconciliation of travel expenses and maintain travel records for audit purposes.

6. Miscellaneous Administrative Tasks

• Coordinate seating arrangements, office relocations, and infrastructure changes as required.
• Organize company events, town halls, and offsite meetings including logistics, catering, and vendor management.
• Handle renewals for corporate insurance (offices, assets, employee travel).
• Ensure office premises comply with statutory requirements (e.g., fire safety drills, licenses, etc.).

Qualifications & Skills:

• Bachelor’s degree in Business Administration or related field.
• 7+ years of experience in office administration or facility management.
• Excellent organizational and multitasking skills.
• Strong vendor negotiation and coordination capabilities.
• Proficiency in MS Office Suite.
• Knowledge of statutory and compliance requirements for office.
• Good communication and interpersonal skills.