Admin Manager

About the role

Oversee day-to-day administration and hub management to ensure a safe, functional, highly organized, and efficient work environment. This role encompasses facilities management, vendor and contract management, team leadership, process improvement, budgeting, and cross-departmental collaboration to align hub activities with overall business goals.

Key responsibilities

• Manage total facility upkeep, preventative maintenance, building compliance, workplace safety.
• Lead vendor negotiation, lease management, site service agreements, and procurement for facility supplies and repairs
• Supervise, mentor, and lead administrative and maintenance team, establishing clear goals and performance standards
• Standardize operational workflows, hub policies, emergency protocols, and digital filing systems to optimize hub performance
• Assist in managing administrative and facilities budgets, auditing operational expenses, and negotiating cost-effective service contracts
• Collaborate with operations and executive leadership to align hub activities with overall business goals and facilitate company meetings/events

Qualifications

• 3–5+ years of proven experience in admin management or facilities management
• Bachelor's degree in Business Administration, Facilities Management, Engineering, or a related field
• Demonstrated expertise in facility maintenance and safety standards
• Strong leadership, team management, and interpersonal skills
• Excellent organizational skills with a strong aptitude for vendor and contract management
• Proficiency in Google Workspace
• Exceptional written and verbal communication skills
• Strong decision-making, crisis management, and problem-solving abilities in a fast-paced operational environment