ADMIN MANAGER

About the role

We are seeking an experienced Admin Manager to join Kara Marketing (M) Sdn Bhd in Puchong, Selangor. This is a full-time position that plays a crucial role in ensuring the smooth day-to-day operations of our office.

Key responsibilities

• Oversee daily administrative operations, including visitor management, reception services, travel arrangements, manage and liaise with landlords, building management, facility management teams and other relevant stakeholders.

• Oversee and manage security operations, including coordination with security service providers and enforcement of security policies.

• Oversee and manage office cleanliness to ensure safe and pleasant working environment.

• Manage and ensure timely renewal and compliance of company licences, permits, including business licences, warehouse permits, fire safety certificates and other relevant licences/permits.

• Liaise and understanding of relevant Malaysian regulatory and compliance requirements, including dealings with government agencies and local authorities such as SSM, JPJ, Bomba and local councils.

• Source, evaluate, negotiate and manage contracts and service agreements with vendors and service providers, including cleaning, security, pest control, waste management, maintenance, office equipment, office pantry suppliers and other administrative services.

• Lead and manage the administrative team, ensuring effective allocation of responsibilities and delivery of administrative services.

• Develop and monitor the administrative budget, implementing cost-effective solutions.

• Develop, implement and maintain administrative policies and procedures aligned with company standards, local regulations requirements, building regulations and relevant standards.

• Perform any other related duties and responsibilities as assigned by superior.

Requirements:

• Bachelor’s degree or higher in Business Administration, Building and Property Management or any other related field.

• Minimum 10 years of relevant experience in administration, facilities management or general office management.

• Experience in FMCG, manufacturing, distribution, logistics or a similar fast-paced industry will be an added advantage.

• Good understanding of relevant Malaysian regulatory and compliance requirements, including dealings with government agencies and local authorities such as SSM, JPJ, Bomba and local councils.

• Familiar with ISO standards: ISO 9001 (Quality Management System) and ISO 14001 (Environmental Management System).

• Excellent communication and interpersonal skills.

• Ability to work effectively in a multicultural setting and manage multiple priorities.

• Strong leadership, organized, result-oriented and work independently as well as be a team player.

• Able to work outside normal working hours when required to attend to urgent facility matters, office relocation, maintenance works or emergencies.