Admin Manager

No. of Openings:

1

Experience:

4-5 years

Location:

Noida

Qualification:

• Experience in managing multi-location facilities (if applicable).
• Knowledge of statutory compliance related to building, safety, and support staff.

Skill set:

• Bachelor’s degree in Business Administration, Facility Management, or related field.
• 5+ years of proven experience in administration or facility management roles.
• Strong knowledge of vendor negotiation and service-level agreements.
• Excellent communication, leadership, and problem-solving skills.
• Ability to multitask and work under pressure.
• Proficient in MS Office and facility management software/tools.

Profile:

1. Vendor Management

• Identify, onboard, and manage vendors for services including housekeeping, pantry, electrical, plumbing, and transport.
• Negotiate contracts and ensure SLA compliance and cost-effectiveness.
• Maintain vendor database, service agreements, and performance records.
• Conduct periodic vendor evaluations and audits.

2. Facility Management

• Oversee daily maintenance and upkeep of office premises including utilities, lighting, repairs, and general cleanliness.
• Coordinate with vendors and internal staff to ensure timely resolution of maintenance issues.
• Maintain AMC records and ensure compliance with safety and operational standards.

3. Electricians & Plumbers

• Supervise in-house or outsourced electricians and plumbers for routine and emergency maintenance tasks.
• Ensure timely troubleshooting of electrical, plumbing, and mechanical issues across the facility.
• Schedule preventive maintenance to reduce breakdowns and ensure operational efficiency.
• Monitor material usage, request inventory as needed, and ensure compliance with safety protocols.

4. Housekeeping & Pantry

• Ensure cleanliness and hygiene across all office areas through effective supervision of housekeeping staff.
• Manage pantry services, including inventory control and vendor coordination.
• Ensure timely restocking of pantry items and oversee food/beverage quality standards.

5. Transport Coordination

• Manage company transport logistics including employee pick-up/drop (if applicable), vehicle maintenance, and driver management.
• Maintain vehicle records including insurance, servicing, and statutory compliance.
• Address transport-related issues to ensure smooth and safe employee movement.

6. Staff Supervision & Support

• Lead and manage a team of housekeeping staff, electricians, plumbers, pantry boys, and drivers.
• Assign duties, monitor attendance, and maintain discipline within the support staff.
• Conduct regular briefings and training to ensure safety, hygiene, and service standards.

7. Administrative Reporting

• Prepare regular reports on facility performance, maintenance issues, vendor performance, and expenses.
• Maintain all administrative records and documentation in an organized and secure manner.