Admin Manager

Here at UMR Strategic, we are looking for a dedicated and experienced Admin Manager to play a key role in managing our foreign worker operations, coordinating with government authorities and clients, and leading our administrative team.

Key Responsibilities

1. Quota & Compliance

• Prepare and submit quota applications and supporting documents to JTK, KDN, and other relevant authorities.
• Monitor application progress and ensure compliance with government and immigration requirements.
• Liaise with relevant authorities to follow up on applications and resolve issues.

2. Document Attestation

• Coordinate document attestation, legalization, and authentication with Embassies and High Commissions.
• Ensure all documents meet the required standards and are properly maintained.

3. Overseas Recruitment Coordination

• Coordinate worker interviews with overseas recruitment partners.
• Follow up on medical examinations, candidate selection, and recruitment progress.
• Coordinate worker arrival schedules and resolve recruitment-related issues with overseas partners.

4. Internal Coordination

• Work closely with Marketing, Operations, and Accounts teams on recruitment and worker deployment planning.
• Provide timely updates on applications, worker arrivals, and pending matters.

5. Administration & Compliance

• Maintain accurate worker records, visa approvals, arrival schedules, and related documentation.
• Ensure compliance with government policies, immigration procedures, and Act 446.
• Ensure administrative processes are accurate, organized, and completed on time.

6. Team Management & Reporting

• Supervise and guide the administration team to ensure smooth daily operations.
• Provide training and support to team members.
• Prepare regular reports on applications, worker arrivals, and pending cases for management review.

Job Requirements

• Diploma or Degree in Business Administration, Human Resources, or a related field.
• Minimum 5 years of relevant administration/operations experience, preferably in foreign worker management.
• Strong knowledge of JTK, KDN, and Immigration procedures.
• HR payroll experience and relevant qualifications are required.
• Proven leadership and team management experience.
• Strong organizational, planning, and multitasking skills.
• Good communication and problem-solving skills.
• Mandarin proficiency is highly preferred for effective communication with Mandarin-speaking clients and business partners.