Admin Manager

Admin Manager

We are looking for an experienced and highly responsible Admin Manager to independently manage day-to-day administration, facilities, vendors, utility bills, assets and maintenance across the organization.

Key Responsibilities

• Manage complete day-to-day office and facility administration.
• Responsible for all utility bills including electricity, water, telephone, internet, mobile, gas and other recurring bills.
• Maintain a utility bill tracker covering bill amount, due date, location, consumption and payment status.
• Ensure timely verification and submission/payment of bills with zero late fees, penalties or disconnections.
• Monitor abnormal increases in electricity, water, telecom and other utility consumption and highlight discrepancies.
• Coordinate with electricity boards, telecom companies and other utility/service providers for billing or service issues.
• Manage office, plant, warehouse and other company facility requirements.
• Handle repair and maintenance of electrical, plumbing, AC, furniture, equipment and general infrastructure.
• Manage housekeeping, security, pest control and other facility services.
• Identify vendors, obtain quotations, negotiate rates and maintain approved vendor records.
• Verify vendor bills and supporting documents before processing for payment.
• Maintain and monitor AMCs, rental/lease agreements, insurance policies and service contracts, ensuring timely renewals.
• Maintain complete records of company assets including laptops, mobiles, furniture, equipment and vehicles.
• Manage company vehicles including servicing, insurance, FASTag, documentation and maintenance.
• Coordinate travel, hotel bookings and local transportation as required.
• Manage stationery, office supplies and other administrative purchases.
• Coordinate employee joining requirements including workstation, laptop, SIM, ID card and other administrative facilities.
• Ensure proper recovery of company assets during employee exits.
• Maintain systematic records of administrative expenses, bills, contracts and documents.
• Prepare monthly Admin MIS covering utility expenses, maintenance expenses, vendor payments, pending issues and upcoming renewals.
• Identify opportunities to reduce administrative and utility costs.
• Ensure administrative issues are followed through from identification to final closure with minimum escalation to Management.

Candidate Requirements

• Experience: 5–10 years in Administration / Facility Management.
• Good knowledge of vendor management, utility management, maintenance and general administration.
• Strong negotiation and cost-control skills.
• Good working knowledge of Excel and MIS reporting.
• Ability to independently handle multiple offices/locations.
• Strong follow-up, documentation and problem-solving skills.
• High level of ownership and accountability.

Key Expectation

The candidate must be execution-oriented and take complete ownership of administrative responsibilities. The role requires someone who can resolve routine matters independently rather than simply forwarding issues to Management.

Pay: ₹20,000.00 - ₹25,000.00 per month

Work Location: In person