Admin Manager

JOB DESCRIPTION – ADMIN MANAGER

Department: Administration
Designation: Admin Manager
Reporting To: Head of Administration / Senior Management
Location: Gujranwala

1. Job Purpose

To manage and supervise all administrative operations of the organization, ensuring smooth office/factory facilities, security, transport, housekeeping, maintenance, and general administrative support.

2. Key ResponsibilitiesAdministration & Facility Management

• Manage day-to-day administrative operations of the company.
• Ensure proper maintenance of offices, factory premises, buildings, furniture, and facilities.
• Supervise housekeeping, sanitation, cleanliness, and general upkeep.
• Manage office supplies, stationery, uniforms, and other administrative requirements.
• Maintain proper records of administrative assets and company property.

Security Management

• Supervise security staff and ensure effective security arrangements.
• Maintain security protocols for employees, visitors, vehicles, and company premises.
• Coordinate with security agencies and local authorities when required.
• Monitor CCTV and other security systems.

Transport & Vehicle Management

• Manage company vehicles and transportation facilities.
• Monitor vehicle utilization, fuel consumption, maintenance, and repair.
• Maintain vehicle records, documents, insurance, and fitness requirements.
• Ensure timely availability of transport for official requirements.

Maintenance & Utilities

• Coordinate electrical, plumbing, civil, HVAC, generator, and other maintenance work.
• Ensure uninterrupted availability of electricity, water, internet, and other utilities.
• Coordinate with vendors and contractors for repair and maintenance activities.
• Monitor maintenance costs and ensure economical utilization of resources.

Vendor & Purchase Coordination

• Coordinate with vendors, suppliers, and contractors for administrative requirements.
• Obtain quotations and support management in vendor selection.
• Monitor service quality, costs, and timely completion of assigned work.
• Maintain records of administrative purchases and services.

Employee Support

• Facilitate employees regarding administrative matters and workplace facilities.
• Coordinate seating arrangements, office facilities, uniforms, ID cards, and other requirements.
• Support HR in employee engagement activities, events, meetings, and company functions.

Documentation & Reporting

• Maintain complete administrative records and documentation.
• Prepare monthly administrative reports, expense reports, and facility status reports.
• Monitor administrative budgets and control unnecessary expenses.
• Ensure compliance with company policies and administrative SOPs.

3. Key Performance Indicators (KPIs)

• Administrative operations efficiency
• Facility maintenance and cleanliness
• Security and safety management
• Vehicle and fuel cost control
• Utility and maintenance cost control
• Vendor/service quality
• Timely resolution of administrative issues
• Proper documentation and reporting
• Employee satisfaction regarding facilities
• Compliance with administrative policies and SOPs

4. Required Qualification

Education: Bachelor's degree in Business Administration, Management, HR, or relevant field.

5. Experience

5–8 years of relevant experience in Administration, preferably in a manufacturing/industrial organization.

6. Required Competencies

• Strong administrative and organizational skills
• Leadership and team management
• Communication and interpersonal skills
• Problem-solving and decision-making
• Vendor and negotiation management
• Cost control and budgeting
• MS Office and documentation skills
• Ability to work under pressure

7. Authority & Accountability

• Responsible for smooth functioning of all assigned administrative operations.
• Accountable for administrative expenses, company facilities, vehicles, security, and related resources.
• Responsible for implementation and compliance of administrative policies and SOPs.

Job Type: Full-time

Work Location: In person