Admin Manager

Job Summary

The Admin Manager is responsible for ensuring the seamless day-to-day operations of the organization by managing administrative activities, coordinating office services, maintaining efficient workflows, and providing support to employees and management. This role plays a key part in enhancing office productivity and operational effectiveness.

Key Responsibilities

• Oversee daily office operations and administrative functions.
• Manage company correspondence, records, and documentation.
• Coordinate meetings, schedules, travel arrangements, and office events.
• Monitor office supplies, equipment, and vendor services.
• Support management and staff with administrative requirements.
• Develop and implement office policies and procedures to improve efficiency.
• Maintain filing systems and ensure proper records management.
• Address administrative concerns and resolve office-related issues promptly.
• Prepare reports, presentations, and other business documents as required.
• Ensure a professional, organized, and productive workplace environment.

Qualifications

• Proven experience as an Administrator, Administrative Assistant, Office Manager, or in a similar administrative role.
• Exceptional organizational, time-management, and multitasking skills.
• Strong verbal and written communication abilities.
• Professional demeanor with excellent interpersonal skills.
• Proactive in identifying operational inefficiencies and implementing effective solutions.
• Ability to handle confidential information with discretion and professionalism.

Education

• Bachelor's Degree in Business Administration, Office Management, Management, or a related field.

Work Experience

• At least 10 years of relevant administrative or office management experience.
• Experience managing day-to-day office operations and administrative processes.
• Proficiency in handling correspondence, scheduling, records management, and office coordination.
• Strong working knowledge of Microsoft Office applications (Word, Excel, PowerPoint, Outlook).
• Experience in supporting management teams and improving administrative efficiency.

Required Skills

Technical Skills

• Office Administration and Management
• Document and Records Management
• Scheduling and Calendar Management
• Data Entry and Reporting
• Microsoft Office Suite Proficiency
• Customer Service and Stakeholder Coordination
• ISO Compliance: Understanding of ISO standards relevant to Admin functions, workplace safety, legal compliance, training needs.

Soft Skills

• Strong problem-solving and decision-making abilities
• Excellent organizational and attention-to-detail skills
• Ability to prioritize and manage multiple tasks effectively
• Patience, empathy, and professionalism when handling employee and client concerns
• Strong teamwork and collaboration skills
• High level of integrity and accountability

Willing to accept a project-based employment arrangement.

Salary: Competitive

Benefits: HMO, Mobile Allowance

Work Location: BGC, Taguig (On-site)

Benefits:

• Health insurance

Work Location: In person