Admin Manager

Job Description / About the Role

Our client is a hedge fund and we are helping to recruit a Finance & Administration Officer for them. This role is responsible for the daily financial and administrative operations of the HK entity and serves as the primary liaison between the company and external legal, accounting, tax intermediaries, and landlords. The ideal candidate must be bilingual in Chinese and English, highly detail-oriented, and be capable of independently handling multiple tasks. This role is open to full time or part time(3 days a week).

Key Responsibilities

Finance

• Handle daily bookkeeping, voucher organisation, reimbursement review, and bank reconciliation for the Hong Kong entity.
• Manage accounts receivable and payable, invoice issuance, and payment arrangements.
• Liaise with external accounting firms to coordinate audits, tax filings, and company secretarial matters.
• Assist with compliance matters related to Hong Kong Profits Tax, Salaries Tax, and Mandatory Provident Fund (MPF).
• Maintain financial records to ensure accounts are clear, accurate, and traceable.

Administration

• Oversee daily office administration, including procurement of supplies, equipment maintenance, and vendor management.
• Liaise with landlords and property management to handle lease matters, repairs, and insurance.
• Assist with employee onboarding and offboarding procedures, MPF registration, and personnel file management.
• Arrange meetings, business travel, and company events.
• Manage company documents, contracts, and official seals/chops.

External Liaison

• Serve as the primary point of contact for external legal, accounting, and tax intermediaries.
• Monitor the progress, costs, and delivery quality of external service providers.
• Facilitate communication and document transfer between the headquarters and external institutions in Hong Kong.
• Handle correspondence, declarations, and routine communications with government departments.

Qualifications

Must-haves

• Fluent in both Chinese and English (Cantonese + English, or Mandarin + English).
• 3+ years of relevant experience in finance or administration.
• Solid understanding of basic finance principles, with the ability to independently handle bookkeeping, financial reporting, and reconciliation.
• Detail-oriented, organized, and capable of multitasking effectively.
• Proactive communicator with strong independent problem-solving skills.
• Familiar with basic Hong Kong compliance processes (company secretarial, tax filing, MPF, etc.).

Nice-to-haves

• Experience working in Hong Kong SMEs or foreign subsidiaries.
• Experience liaising with auditors, tax agents, or company secretaries.
• Understanding of consolidation logic for mainland parent company reporting.
• Experience in procurement, lease management, or vendor management.