Admin Manager

Our client, a leading provider of automated storage and retrieval systems and smart warehousing solutions, is establishing its Malaysia operations hub in Kuala Lumpur. We are hiring an experienced Administrative Manager to build and lead day-to-day operations from the ground up.

This is a critical first administrative role in the subsidiary. You will report directly to the General Manager and be the operational centre for office management, HR coordination, compliance, finance oversight and China headquarters liaison.
RESPONSIBILITIES

• Office setup and maintenance: procure furniture and equipment, manage utilities and network activation, establish asset and procurement logs, coordinate with suppliers
• HR and administrative support: assist recruitment (posting, screening, interviews), manage employee records, attendance and onboarding/offboarding, liaise with external accountants on EPF/SOCSO/EIS
• Finance and business support: maintain expense and cash logs, reconcile bank statements, track receivables and payables, verify invoices and process payment requests
• Compliance and government: manage annual business license (SSM) and permit renewals, liaise with government departments and statutory bodies, archive contracts and board documents
• Documentation and translation: translate English/Chinese business documents, compile meeting minutes, manage contract and project files, support visiting staff from China headquarters
• Project support: assist with bid and sales contract documentation, support equipment import customs clearance as business grows

REQUIREMENTS

• Malaysian citizen, able to work full-time on-site in Kuala Lumpur
• Fluent Mandarin Chinese (spoken and written); able to communicate smoothly with China headquarters
• Good English (written and spoken) for daily business correspondence
• Competent in Malay for local administrative affairs
• Proficient in Microsoft Office (Word, Excel, PowerPoint); able to process basic financial documents
• 5–8 years of office or administrative management experience
• Able to handle emergencies, prioritize work independently, self-motivated
• Nice to have: Accounting/Finance/Business Management background, prior Chinese enterprise experience, knowledge of Malaysian employment law and EPF/SOCSO/EIS, valid driving license

WHAT WE OFFER

• Competitive salary RM 6,500–RM 8,000/month based on experience
• Full statutory benefits: EPF, SOCSO, EIS
• Annual leave and medical leave per Malaysian law and company policy
• On-the-job training and career development
• Training opportunities at China headquarters as needed
• Working hours: Monday–Friday, 08:30–17:30

LOCATION & HOURSKuala Lumpur (on-site). Monday–Friday, 08:30–17:30. Start: ASAP (negotiable).