Admin Manager

Admin Manager

Pepper · Mumbai (On-site) · Full-time · 5+ years experience

Keep an office running like clockwork, and you'll love this role: Pepper is hiring an Admin Manager in Mumbai to own office operations, vendor relationships, and employee experience end to end.

About Pepper

Pepper helps brands scale their marketing through high-quality content, creative solutions, and technology — partnering with businesses across industries to combine creative talent, structured delivery, and smart systems.

About the Role

We need a proactive, highly organised Admin Manager to run day-to-day office administration, facilities, vendor coordination, and employee support out of our Mumbai office. If you're detail-oriented, hands-on, and the type who solves problems before they become disruptions, this is your role.

What You'll Do

• Run daily office operations, housekeeping, pantry, security, and facilities, all working and on time
• Manage vendors for supplies, maintenance, and services; track quality and coordinate payments with Finance
• Keep infrastructure, equipment, and connectivity up and running
• Support employees with access cards, seating, and everyday workplace needs
• Own procurement and inventory for supplies, stationery, and assets
• Coordinate employee travel, accommodation, and logistics
• Plan internal events, celebrations, and engagement activities, plus client and leadership visits
• Maintain admin records, vendor contracts, invoices, and compliance documentation
• Track expenses, manage budgets, and find ways to cut costs
• Uphold workplace safety standards and handle facility emergencies

What You Bring

• 5 + years in office administration, facilities management, or a similar role
• Hands-on experience with vendors, procurement, inventory, and admin budgets
• Strong organisational and multitasking skills, with great communication
• Comfortable with Google Workspace or Microsoft Office
• A self-starter who resolves issues proactively, without being told
• Thrives in a fast-paced, dynamic environment

Bonus Points

• You take ownership and keep disruption to employees to a minimum
• You're resourceful and solution-oriented under pressure
• You manage multiple stakeholders and vendors with ease
• You bring a genuine service mindset to everything you do