Admin Manager

Administration Manager – Office Operations, Basic Accounting & Sales Coordination

Company:
FAMPOSO Global Pte Ltd

Location:
Singapore

Salary:
SGD 3,000 per month + Performance-Based Incentives

Employment Type:
Full-Time | Hybrid Working Arrangement

About FAMPOSO Global

FAMPOSO Global is a Singapore-based international business platform connecting family offices, institutional investors, corporations, entrepreneurs and strategic partners worldwide.

We are looking for a responsible, organised and proactive

Administration Manager

to handle daily office operations, basic accounting tasks and sales follow-ups while supporting the company's business activities.

Key Responsibilities

1. Office Administration

Manage daily office operations, documentation and correspondence.

Coordinate meetings, appointments, office facilities and vendors.

Maintain organised records of clients, partners, contracts and company documents.

Support management with meeting schedules, reports and administrative requirements.

Handle general office enquiries and ensure smooth day-to-day operations.

2. Basic Accounting & Payment Coordination

Prepare invoices, receipts, payment requests and quotations.

Maintain records of incoming payments, expenses and outstanding invoices.

Follow up with clients on pending payments and payment confirmations.

Coordinate with external accountants for bookkeeping, GST and financial reporting.

Prepare basic monthly income, expense and payment tracking reports.

3. Sales Follow-Up & Client Coordination

Follow up with prospective clients, corporate partners and existing business leads.

Coordinate with the Business Development Manager to track sales enquiries and conversions.

Follow up on membership registrations, programme enrolments, sponsorships and partnership proposals.

Schedule client meetings and maintain updated CRM records.

Track quotations, proposals, agreements and pending client responses.

Ensure timely follow-ups to support monthly revenue targets.

4. Management & Event Support

Provide administrative assistance to the Founder, Chairperson and Directors.

Coordinate registrations, payments and documentation for FAMPOSO programmes and events.

Assist with investor meetings, corporate visits and international delegation logistics.

Prepare weekly administrative and sales follow-up reports.

Key Performance Indicators (KPIs)

Accurate and timely completion of daily office administration.

Proper maintenance of invoices, payment records and company documents.

Timely follow-up on all assigned sales enquiries and outstanding payments.

Updated client database and sales pipeline.

Effective coordination of meetings, registrations and business activities.

Submission of weekly operational reports and monthly accounting summaries.

Contribution to sales conversions through consistent client follow-ups.

Candidate Requirements

Diploma or degree in Business Administration, Accounting, Management or a related field.

Minimum 2–3 years of experience in office administration, administrative accounting or sales coordination.

Basic knowledge of invoicing, payment tracking and bookkeeping.

Proficiency in Microsoft Excel, Word, Outlook and accounting software.

Strong communication and customer follow-up skills.

Good organisational ability and attention to detail.

Comfortable communicating with clients, corporate partners and senior management.

Able to work independently, multitask and meet deadlines.

Experience with CRM systems, Xero or QuickBooks is an advantage.

Salary & Benefits

Fixed Monthly Salary: SGD 3,000

Performance-based incentives linked to agreed KPIs.

Monday to Friday

Professional exposure to international corporate and investment networks.

Career development opportunities.

Statutory employment benefits in accordance with Singapore regulations.

Working Arrangement

Full-Time | Hybrid | Singapore

Candidates must be available to attend the FAMPOSO Singapore office for scheduled work, management meetings and operational requirements.

How to Apply

Interested candidates should submit their updated CV, relevant experience, expected salary and earliest availability.

FAMPOSO Global Pte Ltd – Singapore

CAPITAL WITHOUT BORDERS™

FAMPOSO is a Singapore-headquartered platform that helps families, investors, and founders Pitch • Brand • Fund • Build high-impact ventures across deeptech, smart living, and sustainability. Through SPARK 2050 roadshows and a private, verified network, we connect Family Offices, UHNWIs, VCs, Banks/NBFCs and SMEs to curated deal flow, co-investment, and market access. Our model blends investor concierge, a brand & media studio, and governance support (term sheets, ESOPs, cross-border structure) to move opportunities from stage to scale with discipline. Operating across Singapore, Dubai, Tokyo, and India, FAMPOSO orchestrates partnerships, capital, and customers—turning credible innovation into measurable outcomes for both entrepreneurs and long-term stewards of wealth and impact.