Admin Manager (Mandarin Speaker)

Job Summary:
The Admin Manager is responsible for overseeing the full spectrum of Administrative Operations, Compliance, and Facilities Management. This role ensures organizational efficiency, regulatory compliance, workforce effectiveness, and operational support across departments.

The position requires fluency in Mandarin (spoken and written) to effectively coordinate with Mandarin-speaking stakeholders, partners, and employees. Filipino-Chinese (Fil-Chi) candidates are welcome.

Key Responsibilities:

Administrative & Office Management

• Oversee daily administrative operations and office management.
• Supervise administrative staff and support services.
• Manage office facilities, space planning, and workplace improvements.
• Ensure operational readiness of office equipment and supplies.
• Lead building renovation and office improvement projects in coordination with contractors and management.

Compliance & Regulatory Management

• Ensure compliance with local labor laws and government regulations.
• Maintain required business permits, licenses, and statutory filings.
• Coordinate with legal counsel, government agencies, and external auditors when necessary.
• Develop internal controls and compliance monitoring systems.
• Manage company policies to align with regulatory requirements.

Procurement & Supplier Management

• Oversee procurement processes and purchasing controls.
• Manage supplier accreditation and evaluation processes.
• Negotiate contracts and maintain vendor relationships.
• Ensure cost-efficiency and quality standards in procurement activities.
• Monitor supplier performance and compliance with contractual agreements.

Facilities & Building Management

• Supervise building maintenance and renovation projects.
• Coordinate with contractors, engineers, and suppliers.
• Ensure workplace safety standards are maintained.
• Oversee lease agreements and property-related documentation.

Qualifications:

• Bachelor's degree in Human Resources, Business Administration, or a related field.
• Minimum of 5–8 years of experience in Human Resources and Administration, with at least 3 years in a managerial role.
• Fluent in Mandarin (spoken and written); ability to communicate effectively with Mandarin-speaking stakeholders is required.
• Strong knowledge of labor laws, compliance regulations, and procurement processes.
• Experience managing building renovations or office expansion projects is an advantage.
• Strong leadership and people management skills.
• Excellent negotiation and communication abilities.

Core Competencies:

• Leadership & Decision-Making
• Strategic Thinking
• Compliance & Risk Management
• Vendor & Stakeholder Management
• Organizational & Project Management Skills
• Cross-Cultural Communication