Admin Manager (Penang)

We are looking for a responsible, organized, and detail-oriented Admin Manager to oversee the company's daily administrative operations. The successful candidate will be responsible for managing company documentation, coordinating administrative activities, liaising with government authorities and external parties, supervising administrative tasks, and providing support to management to ensure smooth and efficient business operations.

Key responsibilities

• Manage and oversee the company's documentation, filing systems, records, and administrative procedures.
• Prepare, review, organize, and maintain administrative documents, reports, forms, letters, and correspondence.
• Manage and monitor the submission, renewal, and follow-up of documents with relevant government authorities, agencies, and external parties.
• Liaise with government departments, local authorities, suppliers, customers, and other external parties on administrative matters.
• Monitor and ensure the timely renewal and submission of company licenses, permits, certificates, registrations, and other required documents.
• Oversee daily office administrative activities and ensure all administrative operations run smoothly and efficiently.
• Maintain accurate and systematic records of company documents, agreements, contracts, invoices, permits, licenses, and other administrative files.
• Coordinate and prepare documents required for audits, inspections, regulatory requirements, and official submissions.
• Supervise and provide guidance to administrative staff to ensure duties and responsibilities are properly carried out.
• Support management in preparing administrative reports, documents, records, and other information required for decision-making.

Qualifications

• Diploma or Bachelor's Degree in Business Administration, Business Management, Office Management, Management, or a related field.
• Minimum 3–5 years of relevant administrative experience, preferably in the construction, marine construction, engineering, or project-related industry.
• Experience in handling documentation, government-related matters, or liaising with authorities is an added advantage.
• Familiar with administrative procedures, document preparation, filing systems, and record management.
• Able to use Microsoft Word & Excel effectively.
• Good organizational, coordination, communication, and follow-up skills.
• Responsible, proactive, willing to learn, and have strong attention to detail.
• Able to manage multiple tasks and complete work within the required deadlines.
• Able to work independently and as part of a team.
• Able to communicate effectively in Bahasa Malaysia and English.