Admin Marketing

Job Responsibilities

• Handle day-to-day administrative activities for Brand & Marketing teams.
• Prepare, organize, and maintain marketing-related documents, reports, and records.
• Support administrative processes related to marketing campaigns, brand activities, promotions, and events.
• Assist Brand/Marketing team in preparing Purchase Requests (PR), Purchase Orders (PO), invoices, and payment documents related to marketing activities.
• Coordinate with Finance, Procurement, Sales, agencies, vendors, and other internal teams regarding marketing administration and documentation.
• Monitor the status of marketing activities, timelines, budgets, and administrative requirements.
• Maintain and update databases related to marketing expenses, campaign activities, promotional materials, and vendors.
• Assist in preparing regular marketing reports and administrative summaries.
• Ensure all marketing documents are complete, accurate, properly filed, and easily accessible.
• Support Brand/Marketing team in coordinating promotional materials, samples, POSM, and other marketing requirements.
• Follow up on outstanding administrative matters to ensure timely completion.
• Provide general administrative support to the Brand & Marketing team as required.

Qualifications

• Minimum Bachelor’s Degree (S1) in Marketing, Business Administration, Management, or related field.
• Minimum 2 - 7 years of experience in Marketing Administration, Brand Administration, or similar role.
• Preferred: Experience in FMCG, Food & Beverage, Consumer Goods, or related industries.
• Strongly preferred candidates who have experience working directly with Brand/Marketing teams, rather than general administrative experience only.
• Familiar with marketing administrative processes, including PR/PO, invoices, vendor coordination, campaign documentation, and budget monitoring.
• Good communication and coordination skills.
• Able to manage multiple administrative tasks and meet deadlines.
• Proactive, organized, and able to work effectively with cross-functional teams.