Admin Office Staff

DUTIES AND RESPONSIBILITIES:

• Oversee the management and accuracy of inventory for all company departments, ensuring sufficient stock levels for daily operations.
• Conduct regular audits of inventory and purchasing records to ensure compliance with company policies and accuracy of stock levels.
• Verify that all incoming goods are correctly recorded and match purchase orders, ensuring quality control during the receiving process.
• Work closely with vendors and suppliers to negotiate terms, monitor deliveries, and resolve discrepancies related to inventory or purchasing.
• Develop and implement inventory control systems to optimize stock turnover, reduce waste, and improve cost-efficiency.
• Track and report on purchasing budgets, identifying potential savings and areas of over-expenditure.
• Perform physical counts of inventory on a regular basis and reconcile discrepancies between physical counts and system records.
• Maintain accurate and up-to-date records of all inventory movements, including purchases, stock adjustments, and disposals.
• Assist in the preparation of monthly, quarterly, and annual financial reports related to inventory and purchasing.
• Provide audit support for internal and external auditors as needed, ensuring compliance with company policies and financial regulations.
• Work with other departments (e.g., finance, operations, supply chain) to ensure smooth communication and coordination of inventory and purchasing activities.
• Ensure that all inventory records are updated on time and are aligned with financial accounting practices.
• Report to management with findings on any irregularities in inventory management and suggest corrective actions as needed.
• Stay up-to-date with industry trends, best practices, and emerging technologies in inventory management and purchasing.

QUALIFICATIONS:

• Degree in Accounting, Business Administration, or related field; additional certifications in auditing, inventory management, or procurement is a plus.
• Proven experience in inventory auditing, purchasing, or a similar role, preferably within a corporate environment.
• Strong attention to detail and accuracy in maintaining inventory records.
• Excellent organizational and time-management skills.
• Strong numerical ability and familiarity with financial and inventory management software (e.g., ERP systems, Microsoft Excel).
• Knowledge of auditing standards and procedures.
• Ability to identify discrepancies and inefficiencies and suggest corrective actions.
• Strong communication skills, both written and verbal.
• Self-motivated and able to work independently while collaborating with cross-functional teams.
• Ability to maintain confidentiality and handle sensitive information responsibly.
• Strong problem-solving skills and ability to work under pressure to meet deadlines.
• Adaptable to changes in work processes, and able to handle new challenges.
• Punctual, reliable, and professional team player.

Pay: Php16,000.00 - Php20,000.00 per month

Benefits:

• Additional leave
• Company Christmas gift
• Company events
• Health insurance
• On-site parking
• Opportunities for promotion
• Paid training
• Pay raise
• Promotion to permanent employee

Ability to commute/relocate:

• Angeles: Reliably commute or planning to relocate before starting work (Preferred)

Application Question(s):

• Are you looking for a fulltime job? And are you willing to be assigned at Clark?

Education:

• Bachelor's (Preferred)

Experience:

• Inventory management: 1 year (Preferred)

Location:

• Angeles (Preferred)

Willingness to travel:

• 100% (Preferred)

Work Location: In person