Admin Officer / Admin Head

Admin Officer / Admin Head Department: Administration

Location: Bannerghatta Road (BG Road), The GIBS Mind Valley, Bengaluru

Organization: The GIBS Group

Position Summary The GIBS Group is seeking an experienced and dynamic professional for the role of Admin Officer – Head to oversee and manage the overall administrative operations of the institution.

The ideal candidate should possess strong leadership, operational management, coordination, and problem-solving skills with experience in handling administration functions in educational institutions or corporate environments. The role involves ensuring smooth campus operations, facility management, vendor coordination, statutory compliance, transport, housekeeping, security, infrastructure maintenance, and administrative support services.

The candidate will play a key role in maintaining operational excellence and creating an efficient, safe, and professional campus environment.

Key Responsibilities Administrative Operations

• Oversee day-to-day administrative operations of the institution.
• Ensure smooth functioning of campus facilities, infrastructure, and support services.
• Develop and implement administrative policies, procedures, and operational guidelines.
• Coordinate with various departments for effective administrative support.

Facility & Infrastructure Management

• Manage campus infrastructure, maintenance activities, repairs, and space utilization.
• Supervise housekeeping, security, transport, cafeteria, and utility services.
• Ensure cleanliness, safety, and upkeep of the campus premises.
• Monitor AMC contracts and vendor service performance.

Vendor & Asset Management

• Handle procurement coordination, vendor negotiations, and service agreements.
• Maintain records of institutional assets, inventory, and administrative resources.
• Ensure cost-effective utilization of resources and operational efficiency.

Compliance & Safety

• Ensure compliance with statutory, safety, fire, and regulatory requirements.
• Coordinate audits, inspections, and documentation related to administration.
• Implement health, safety, and emergency response measures on campus.

Team Leadership & Coordination

• Lead and manage the administration team effectively.
• Coordinate with HR, academics, finance, IT, and management teams for operational requirements.
• Conduct regular reviews and ensure timely resolution of administrative issues.

Event & Logistics Management

• Support institutional events, conferences, seminars, admissions activities, and official visits.
• Coordinate logistics arrangements for meetings, guest visits, and institutional programs.

Reporting & Documentation

• Prepare administrative reports, budgets, operational reviews, and maintenance records.
• Maintain documentation related to vendors, contracts, compliance, and infrastructure management.

Qualifications

• Bachelor’s / Master’s Degree in Administration, Management, Operations, or related field.
• Minimum 8–15 years of experience in administration, operations, facility management, or institutional management.
• Prior experience in educational institutions, universities, or corporate administration will be preferred.

Preferred Candidate Profile

• Strong leadership and operational management experience.
• Exposure to campus administration and institutional operations.
• Ability to manage multiple administrative functions efficiently.

Required Skills & Competencies

• Strong leadership and team management skills.
• Excellent communication, coordination, and problem-solving abilities.
• Vendor management and negotiation skills.
• Knowledge of facility management, compliance, and campus operations.
• Strong organizational and multitasking capabilities.
• Proficiency in administrative reporting and operational planning.