Admin Officer

QUALIFICATIONS:

• College graduate of any course
• At least 1 year experience in Admin Officer position or related
• Fresh graduates are welcome to apply
• Willing to be assigned in MARULAS, VALENZUELA CITY

JOB SUMMARY

The Administrative Officer is responsible for providing administrative, clerical, and coordination support to ensure the smooth operation of office and project activities. This role serves as the main point of coordination between departments and supports various functions such as HR, documentation, communications, and general administration. The position requires excellent organizational, communication, and multitasking skills to manage day-to-day operations effectively.

Key Responsibilities:

1. Communication and Coordination

• Coordinate meetings, appointments, and schedules for management and project teams.
• Ensure smooth internal communication between departments and different project sites.
• Disseminate information, memos, and announcements as instructed by management.
• Support audits and inspections by providing necessary documentation and coordination assistance.

2. Office and Clerical Support

• Manage day-to-day office operations
• Handle correspondence, phone calls, emails, and other forms of communication.
• Assist in the preparation of reports, minutes of meetings, and other official documents.
• Support management with administrative tasks, travel arrangements, and logistical needs.

3. Documentation Management

• Organize, update, and maintain the company’s master files and operational records (both hard and soft copies).
• Prepare, process, and file documents related to technical operations, project coordination, and permits.
• Ensure all documents are properly labeled, archived, and easily retrievable when needed.
• Support the preparation of reports, forms, and communications required by management or clients.

4. Main Account Handling

• Manage and monitor the company’s official email account; handle responses and forward messages to relevant departments.
• Coordinate with clients, suppliers, and external partners through email and other communication platforms.
• Oversee and update the company’s official Facebook page and other online channels for announcements and updates.

5. HR and Employee Support

• Encode employee attendance and time-in/time-out records
• Serve as a frontline representative for employee and visitor concerns.

6. Other Tasks Performed

• Support management in organizing company events, meetings, and training sessions.
• Perform other duties and responsibilities that may be assigned from time to time to support company operations.