Admin Officer

The Administrative Officer – Operations provides comprehensive administrative and field support to the Sales Operations team of Chuchu Beauty. This role acts as a key liaison for office permits, documentation, and compliance requirements, ensuring smooth store openings, sales activities, and retail operations. The position requires flexibility and readiness to travel to different branches, warehouses, or government offices as needed.

Responsibilities

• Serve as primary liaison for securing and renewing government permits, licenses, and other regulatory requirements for stores and sales operations.
• Coordinate with local government units (LGUs), lessors, and other external agencies to ensure timely compliance with permits and approvals.
• Provide day-to-day administrative support to the Sales Operations team, including processing requests, preparing reports, and maintaining records.
• Arrange logistics for store openings, events, or branch-related activities (travel, accommodations, supplies).
• Monitor and maintain an updated database of all branch permits, contracts, and compliance deadlines.
• Handle purchasing and requisition of office/retail supplies in coordination with Finance and Procurement.
• Assist in auditing store/branch documents and ensuring adherence to company policies.
• Support inter-department coordination to address operational concerns promptly.

Key Qualifications

• Bachelor’s degree in Business Administration, Office Management, or related field.
• Minimum 2 years of experience in administrative or operations support, preferably in retail, FMCG, or multi-branch settings.
• Strong knowledge of government permitting processes and compliance requirements.
• Excellent communication and negotiation skills for liaising with LGUs, vendors, and partners.
• Willingness to travel frequently to branches, warehouses, and government offices.
• Highly organized, proactive, and able to manage multiple tasks with minimal supervision.
• Proficiency in MS Office/Google Workspace and basic reporting.