Admin officer

About the role

We are seeking a dedicated and organised Admin Officer to join PTS Managed Services Limited. This is a full-time position based on Hong Kong Island. As an Admin Officer, you will play a crucial role in supporting the smooth day-to-day operations of our business by providing comprehensive administrative and clerical support. This position is essential to ensuring our teams can focus on delivering excellent service to our clients whilst maintaining efficient office operations and processes.

What you'll be doing

• Managing and maintaining filing systems, both physical and digital, ensuring all documents are properly organised and easily accessible
• Handling general correspondence, including preparing, distributing and filing emails, letters and reports
• Scheduling and coordinating meetings, managing calendars and arranging meeting rooms as required
• Processing administrative requests and ensuring accurate record-keeping and data entry
• Providing support to multiple departments and senior staff members as needed
• Managing office supplies and equipment, monitoring inventory and placing orders when necessary
• Assisting with travel arrangements and expense reporting
• Supporting the preparation of presentations, reports and other business documents
• Handling incoming calls and directing them to the appropriate departments
• Maintaining confidentiality and ensuring compliance with company policies and procedures

What we're looking for

• Proven experience working in an administrative or office support role, preferably in a managed services or corporate environment
• Excellent organisational and time management skills with the ability to prioritise multiple tasks effectively
• Strong written and verbal communication skills in English; proficiency in Cantonese and/or Mandarin is advantageous
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other standard office software
• Attention to detail and accuracy in all work, particularly in data entry and record-keeping
• Professional demeanour and excellent customer service skills
• Ability to work independently and as part of a team
• Discretion and the ability to handle confidential information with integrity
• Flexibility and willingness to adapt to changing priorities and business needs

What we offer

At PTS Managed Services Limited, we believe in creating a supportive and inclusive workplace where our employees can thrive. We offer competitive remuneration packages and a range of benefits designed to support your wellbeing and career development. We are committed to fostering a positive work environment where professional growth is encouraged and recognised. We welcome applications from all qualified candidates and are happy to discuss flexible working arrangements where possible.

About us

PTS Managed Services Limited is a professional services company dedicated to delivering high-quality managed services solutions to our clients. With a focus on operational excellence and customer satisfaction, we pride ourselves on our reliable, efficient and professional service delivery. Our team is passionate about supporting businesses and helping them achieve their objectives through innovative and practical solutions. We are committed to creating a workplace culture that values integrity, collaboration and continuous improvement.

Apply now

If you believe you are the right candidate for this Admin Officer position, we would like to hear from you. Please submit your CV and a cover letter outlining your relevant experience and why you are interested in joining PTS Managed Services Limited.